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Procurement Operations Assistant (France)
Hexa People
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Posted today
About this role
Role Overview We are looking for a Procurement Operations Assistant (French Speaker) to support the France-based purchasing teams of a Global Business Services centre in Porto, across food and non-food categories.The position helps keep supplier processes reliable, commercial information accurate and daily procurement activities on track. Working closely with buyers, suppliers and specialist teams, you will gain broad exposure to procurement operations while contributing to informed purchasing decisions and effective supplier management. Key Responsibilities The Procurement Operations Assistant will coordinate supplier onboarding and qualification, check compliance documentation and maintain up-to-date supplier records. You will process supplier and catalogue data requests, including relevant SAP workflows, and reconcile contractual information to support the collection of supplier rebates and service fees. Responsibilities will also include tracking outstanding amounts, following up on supplier issues and contractual commitments, and preparing procurement reports and performance indicators. The assistant will support sourcing and tender activities by organising market information, consolidating supplier submissions and highlighting findings for buyers, with clear records and timely escalation throughout. Requirements You bring experience in procurement support, supplier administration, master-data management, finance operations or a similar coordination role. A sound understanding of supplier onboarding, purchasing workflows, contract monitoring and data quality is essential, alongside strong Excel skills and confidence in analysing structured information. The position requires a methodical approach to investigating discrepancies, managing competing deadlines and following issues through to resolution. Clear communication, attention to detail, a service-focused attitude and a proactive interest in procurement are equally important. Professional working proficiency in spoken and written French and English is required . Experience in a shared services or GBS setting, together with familiarity with SharePoint, workflow platforms or business intelligence tools, would be a big plus!