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Executive Administrative Assistant - EID
Hiire
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Posted Oct 13
About this role
Provide comprehensive administrative support to leadership, managing schedules, communications, and documentation to ensure efficient operations and professional representation of the company. Hiire is supporting a leading Portuguese technology company operating in a highly specialized and regulated sector, recruiting a Contracts Manager to join the team. Company Overview EID is a leading high-tech company based in Portugal, operating primarily in the Defence sector. With a strong track record and deep expertise in electronics and communications, the company designs, manufactures, and supports advanced, high-performance solutions for complex and demanding environments. Operating in highly specialized markets, EID is driven by a continuous focus on innovation. Its growth is grounded in the ability to develop and deliver technologically advanced products tailored to meet specific customer needs. At the core of EID's success is its team of highly skilled professionals, with a strong concentration of engineers in electronics, software, and communications. Their expertise and experience play a key role in shaping the company's capabilities and ongoing evolution. What You'll Do As an Executive Administrative Assistant, you'll be the key operational support for senior leadership: coordinating schedules, managing correspondence, preparing documents, and ensuring seamless administrative functioning. You'll serve as a critical point of contact representing the office professionally and maintaining organizational efficiency. Key Responsibilities Executive Support : Provide high-level administrative assistance including calendar management, meeting coordination, and travel arrangements. Draft and prepare correspondence, presentations, reports, and other documents as required. Act as the primary liaison between executives and internal/external stakeholders Document & File Management : Manage and organize documentation systems and physical/digital archives. Ensure proper filing, retrieval, and maintenance of confidential records. Track and manage administrative procedures and official documentation Communication & Coordination : Handle incoming communications and prioritize messages according to urgency. Coordinate meetings, appointments, and executive engagements. Maintain professional relationships with clients, partners, and visitors Diplomatic Protocol : Apply diplomatic protocols when handling formal communications and events. Ensure appropriate representation standards are maintained in all interactions What You'll Bring Education: • Completed high school level education or Bachelor's degree in Public Relations or similar field Professional Experience: • Minimum 3 years of experience in similar roles (executive assistant and executive secretarial duties) Technical Competencies: • Fluent English (spoken and written) • Document and file management expertise • Proficiency in office administration tools and systems • Valid driver's license Behavioral Competencies: • Excellent communication abilities • Dynamism and initiative • Strong interpersonal and relationship-building skills • Professional demeanor and discretion • Organizational excellence • Proactive problem-solving Preferred Qualifications : • Knowledge of diplomatic protocols • Experience in corporate or institutional administrative environments What We Offer • Sustained and progressive development of the candidate's know-how • A competitive package according to experience • A work culture that emphasizes the individual, offering flexible working solutions • 22 vacation days, plus 2 extra days fixed by the company and your birthday off • Private health insurance If you're excited about working on complex systems and contributing to innovative communication and network solutions, we'd love to head from you. Department Business & Corporate Functions Role Admin Support Location Almada About Hiire We are based in Estonia and Cyprus, and we operate globally. We love to work remotely and travel the world. Having freedom, ownership and passion for recruitment are key for us. We hire amazing tech talent for great companies We coach highly motivated Professionals to get better careers We empower recruiters to hire more and better Talent. Do you want to help us to grow? Founded in 2022 Co-workers 9