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HR Admin and Payroll Specialist
Greenvolt
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Posted 13 days ago
About this role
* Manage end-to-end HR administration and payroll processes. * Independently calculate and process payroll, including statutory contributions, taxes, employee benefits, deductions, and other payments for employees and contractors (employment contracts, civil law contracts, and B2B agreements). * Manage employee working time records, including overtime, absences, and annual leave. * Independently maintain payroll documentation for all employees and contractors. * Prepare internal and external reports for relevant authorities, including ZUS, PIT, PPK, GUS, and PFRON. * Independently maintain HR documentation, including employee personnel files. * Prepare employment contracts, civil law contracts, amendments, and other documents related to the commencement and termination of employment and contractual relationships. * Monitor mandatory employee medical examinations and ensure their validity and compliance with legal requirements. * Prepare and submit declarations and reports to the State Fund for the Rehabilitation of Disabled Persons (PFRON). * Prepare and submit social security declarations, settlement documents, and reports to the Social Insurance Institution (ZUS). * Prepare and submit tax declarations to the relevant Tax Office. * Verify, maintain, and archive documentation related to social security settlements. * Administer and process employee benefits. * Cooperate with enforcement authorities regarding employee wage garnishments. * Provide employees with information on social security contributions, insurance, and other benefits, and assist them with pension and disability benefit applications. * Cooperate with the external accounting team on employee and contractor settlements, financial reporting, and payroll account reconciliations. * Monitor changes in labor law, social security regulations, payroll legislation, and other relevant legal requirements to ensure timely compliance with company obligations. * Cooperate with Occupational Health and Safety (OHS) and Fire Safety specialists. Requirements * Very good knowledge of Polish labor law and payroll regulations, including payroll processing for employment contracts, civil law contracts, and B2B agreements. * At least 5 years of experience in independently managing payroll processes. * Good command of English, enabling effective and confident communication. * Proficiency in ERP systems and Microsoft Office applications. * Strong sense of responsibility, reliability, and accountability. * High level of accuracy and attention to detail. * Excellent organizational and time management skills. * A service-oriented mindset and a strong understanding of the HR and Payroll department's role in supporting employees and the organization. Benefits * Stable employment under an employment contract. * Hybrid working model. * Flexible working hours. * Access to a flexible employee benefits platform. * Opportunities for professional growth, development, and further training. * Group life insurance. * Private medical care. * Additional days off.