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Key skills in this ad
Skills and tools
Executive assistant
APIs
Quality control
Agile
B2B
SaaS
Picked out automatically from the employer's ad. Read the full description before applying.
About this role
Recognized in Gartner’s inaugural 2026 Magic Quadrant™ for AI Agent Management Platforms and named a Leader in the Gartner® Magic Quadrant™ for API Management for three consecutive years, Gravitee brings AI agents and the they rely on under one unified control plane.
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We deliver the industry’s most advanced platform for Any API, Any Event, and Any AI Agent , trusted by global leaders like Michelin, Roche, and Blue Yonder.
Why Gravitee?
The Mission: We are bridging the gap between traditional tech and the new frontier of AI Security.
The Momentum: We combine the credibility of a market leader with the high-octane speed of a startup.
The DNA: We hire "Hold Nothing Back" individuals - passionate professionals who want to redefine how the world interacts with technology. The Role
Gravitee is seeking an elite, highly proactive Executive Assistant to serve as the critical operational engine behind our top leadership. In this role, you will take primary direction from the CEO, serving as their dedicated right hand while providing critical, coordinated support to our COO.
This is a high-velocity, high-accountability role requiring top-tier operational execution. You will navigate an intense scale-up environment supporting two executives across different primary hubs—the CEO based in London (traveling to the US one week per month) and the COO based in Denver (traveling to London one week per month). Operating with extreme professionalism, discretion, and an ownership mindset, you will bridge time zones, protect strategic focus, and ensure flawless operational continuity under the CEO's guidance.
Calendar Auditing: Treat executive time as a finite investment portfolio. Audit and align meeting requests against company OKRs, actively deflecting low-priority items and ensuring dedicated deep-work blocks.
Meeting Gatekeeping & Quality Control: Interrogate internal meeting requests to verify clear agendas, desired decision outcomes, and required pre-reads before calendar space is allocated.
Executive Operating Rhythm & Daily Briefings
Morning Briefing Delivery: Prepare and deliver a daily morning briefing pack (via Slack/document) detailing the day's itinerary, context briefs, attendee profiles, meeting goals, relevant pre-read links, and pending sign-offs.
Cross-Executive Alignment: Maintain synchronization between the CEO and COO, ensuring shared initiatives, leadership syncs, and overlapping priorities are seamlessly connected, always prioritizing workflow based on the CEO's direction.
Action Item Tracking: Attend key executive and operational meetings to capture action items, assign ownership in company project management tools, and drive accountability across cross-functional leads.
Global Travel & Operational Logistics
Complex International Logistics: Architect comprehensive, multi-leg international itineraries (predominantly regular transatlantic rotations between London and the US), managing flights, accommodations, ground transfers, and meeting buffers.
Real-Time Disruption Management: Provide agile, proactive support for schedule adjustments, flight cancellations, and time-sensitive logistical shifts across UK, US, and European hours.
High-Impact Personal Admin: Handle ad-hoc personal administrative tasks exclusively when they directly intersect with schedule efficiency, travel continuity, or executive focus.
In-Person & Asynchronous Cadence
Office Presence: Anchor in-person alignment by working on-site in the London office 3 days per week when the CEO is in London.
Asynchronous Coverage: Maintain flexible, out-of-hours situational responsiveness across GMT, CET, EST, and MST to support real-time travel changes and critical executive syncs.
Operating Philosophy: The "I Intend To..." Framework
You will operate within a tiered autonomy framework, moving issues forward without requiring hand-holding:
Tier 1 (Full Autonomy): Declining non-strategic inbound requests, re-sequencing internal 1:1s, booking travel within agreed guidelines, and resolving logistical conflicts.
Tier 2 ("I Intend To..."): For complex or sensitive decisions, you do not ask "What should I do?" You present the solution: "Context: [X happened]. Proposed Action: I intend to implement Option A by 3:00 PM unless you prefer Option B."
Tier 3 (Immediate Escalation): Direct consultation on board governance matters, material investor communications, or sensitive executive personnel topics.
Candidate Profile
High-Growth B2B SaaS Pedigree: Mandatory background supporting C-level executives in a venture-backed, high-growth B2B SaaS company. You understand scale-up velocity, operational rhythms, and ARR-driven priorities.
Proactive Executive Partner: You instinctively take ownership. You anticipate needs 48 hours in advance, spot scheduling friction before it happens, and operate with relentless follow-through.
Unshakeable Composure: You excel under pressure, navigate fluid schedules without stress, and maintain calm authority during travel disruptions or tight turnarounds.
Extreme Professionalism: Exceptional written and verbal communication skills, completely free of fluff. Absolute discretion when handling confidential board, investor, and company data.
Modern Tech Fluency: Expert-level mastery of Google Workspace, Slack, and modern project management suites (e.g., Notion, Asana, Linear). Comfortable utilizing software to automate workflows and minimize administrative overhead.
Flexibility & Global Agility: Willingness to provide out-of-hours coverage across US and European time zones when urgent situations require it.Who Thrives Here
Our growth is powered by people who bring passion to their craft, professionalism to their execution, and a commitment to excellence. You’ll thrive here if you:
Care deeply about high-quality output and brand clarity.
Are curious, adaptable, and energized by the fast-moving AI landscape.
Take full ownership of your projects from concept to completion.
Value a culture of openness, collaboration, and constant evolution.
Bonus Points: Experience in SaaS, AI-enabled systems, or open-source communities, but a "growth mindset" and curiosity matter most.
Life at Gravitee
At Gravitee, we invest in humans, not just roles .
You’ll get:
Up to £75,000
Competitive medical coverage
Pension / 401k program options
Stock options - you build it, you own it
25 days holiday + in-country national holidays
3 mental health days + wellness allowance
Your birthday off 🎉
Professional development budget to fuel your growth
Hybrid work culture with hubs across regions
Quarterly team events + annual offsite at an exciting location
A meaningful, progressive, global company culture that is as fun as it is hardworking
Endless growth opportunities
At Gravitee, we believe diverse perspectives make better products and stronger teams.
At Gravitee, no employee or applicant will be treated less favorably on the grounds of sex, marital status, race, color, nationality or ethnic or national origin, disability, gender, sexual orientation, gender identity, age, pregnancy or maternity, marital or civil partner status, or religion or belief.
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Department
People
Location
London
Remote status
Hybrid
Admin & office
Pension
Bonus
Pay
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