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Recruitment Assistant
Civitta
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Source date: 10/30/2026
About this role
Our client, the EU Authority for Anti-Money Laundering and Countering the Financing of Terrorism (AMLA) , aims to transform the anti-money laundering and countering the financing of terrorism AML/CFT supervision across the EU and enhance cooperation among Financial Intelligence Units (FIUs). The Authority is located in Frankfurt am Main, Germany. Civitta in cooperation with Synergie Personal Deutschland GmbH is providing temporary staffing services to the agency. Recruitment Assistant As a Recruitment Assistant at AMLA, you will support the HR team in managing recruitment and selection procedures. You will play a hands-on part in building the Authority’s workforce in a dynamic and multicultural EU institution. You will Support the end-to-end selection process for AMLA staff, from screening applications to coordinating written tests and interviews Assist Selection Committees at all stages of recruitment and selection procedures Liaise with external service providers, including proctoring companies, to organise supervised assessments Draft offer letters, coordinate pre-employment medical examinations and handle related administrative tasks Draft, publish and promote vacancy notices across relevant channels Help manage recruitment plans, talent pools and reserve lists, and keep recruitment records accurate and up to date Requirements Post-secondary education attested by a diploma At least 1 year of professional experience in recruitment and selection activities Experience with structured recruitment and selection procedures in EU institutions, bodies, agencies or international organisations is an advantage Good command of Microsoft Office 365 (particularly Word, Excel, Outlook and Teams), with good knowledge of Excel and confidence in learning new IT systems; knowledge of recruitment IT tools is an advantage English at C1 level, as English is the working language at AMLA Strong organisational skills, with the ability to manage several recruitment processes at once and meet deadlines Excellent attention to detail and accuracy in handling recruitment documentation and candidate data Ability to handle confidential and sensitive information with discretion Good drafting skills and the ability to prepare clear and concise correspondence and reports Strong communication and interpersonal skills, a service-oriented attitude, and the ability to work in a multicultural and multilingual team Benefits Full-time temporary role for 9 months, with possible extension based on operational needs Hourly salary: €24.56 (full-time position gross monthly salary approx. €3,570) Opportunity to work in a prestigious EU Authority within a multicultural environment A position that provides interesting, varied tasks with a healthy work-life balance The expected start date for this position is as soon as possible We kindly invite you to submit your CV in English by 9 November 2026 Civitta is the leading consulting and research company in Central and Eastern Europe with the headquarters in Estonia. By applying to this vacancy, you agree to the following: I have read and understood that my personal data will be processed for the ongoing recruitment process, as described in the Privacy notice for applicants . I agree to the storage of my personal data to be contacted by Civitta for future employment opportunities, as described in the Privacy notice for applicants .