Document Controller & Administrator – Nordics
Location:Remote, based anywhere in Sweden, Finland, Norway, or Denmark, with occasional in person meetings in Stockholm and travel to Nordic project sites.
Schedule: Full time.
Who are we?
At Vertiv, we're on a mission to power the people and technologies that keep the world connected. From data centres to telecom networks and industrial facilities, our solutions ensure that critical systems stay online no matter what.
With over $10.2 billion in revenue and operations spanning nearly 70 countries, Vertiv offers the stability of a global leader and the excitement of a fast evolving industry.
About the Role
Vertiv is hiring a Document Controller & Administrator to join our growing Nordics team. This is a key support role within our project delivery function, ensuring that all documentation across our Nordic projects is accurately managed, controlled, and accessible to the right people at the right time.
What You'll Be Doing
You will be responsible for managing the full document control lifecycle across our Nordic projects, working within systems such as Asite, SharePoint, Procore, ACC, and Dalux. This means ensuring all drawings, specifications, and technical documents are logged, version controlled, and distributed correctly with the appropriate revision status and transmittals. You will track and manage RFIs, submittals, material approvals, technical queries, and responses, making sure superseded documents are removed from circulation and properly archived.
Beyond document control, you will provide day to day administrative support to the Project Manager and Site Teams. This includes managing site correspondence such as emails, letters, and reports, maintaining filing systems, and coordinating meetings by scheduling site and client meetings, recording minutes, and distributing action trackers. You will also maintain key site registers including drawing registers, document logs, and site diaries, as well as managing site deliveries and spare parts ordering systems.
The role includes some travel around the Nordics to support our Project and Site Managers in the deployment of projects. You will work with internal and external partners throughout the full project lifecycle, from implementation through to final closure.
What We're Looking For
- Excellent written and verbal communication skills.
- Strong organisational and time management skills with the ability to manage multiple priorities.
- Experience with document control systems (e.g. Asite, SharePoint, Procore, ACC, Dalux) is a strong advantage.
- Fully proficient in Microsoft Office and other document management software.
- Self motivated and capable of working with minimal supervision.
- A flexible, multi tasking approach to work.
- Excellent customer service skills.
- A valid full driving licence.
- Fluent English language skills (Nordic languages are an advantage).
Who You'll Work With
Internally, you will work closely with Sales, Service, Project Management, Factories, and Suppliers. Externally, you will be the point of contact for Clients, Consultants, Contractors, and End Users, ensuring communication is clear, professional, and in line with the Vertiv business culture.
What's In It For You
- The opportunity to join a global leader in critical infrastructure at an exciting time of growth in the Nordics.
- A predominantly remote role with flexibility to be based anywhere in Sweden, Finland, Norway, or Denmark.
- Full training and support from a global network of technical experts.
- Modern tools and systems to help you succeed.
- Career development and progression opportunities within a high performance culture.
- The chance to be part of building something new as Vertiv expands its Nordic operation.
Core Principles & Behaviours
The successful candidate will embrace Vertiv's Core Principles & Behaviours to help execute our Strategic Priorities.
OUR CORE PRINCIPLES: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.
OUR STRATEGIC PRIORITIES
- Customer Focus
- Operational Excellence
- High Performance Culture
- Innovation
OUR BEHAVIOURS
- Foster a Customer First Mindset
- Think Big and Execute
- Lead by Example
- Drive Continuous Improvement
- Learn and Seek Out Development
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