Administrative Assistant III - Cardiac Ablation Solutions Western Europe

ITL Medtronic Italia S.p.A.

Location: Lisboa
Work arrangement: On-site
Job type: Full-time
Pay: DKK 433,600 – DKK 650,400 / year
Posted 3 days ago

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Key skills in this ad

Skills and tools

Administration
Logistics
Hospitality

Experience

6+ years

About this role

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

The Cardiac Ablation Solutions (CAS) integrated Operating Unit is looking for an Administrative Assistant to support the Senior Director CAS Western Europe with a broad range of administrative and coordination responsibilities. We are seeking someone with strong experience in drafting communications, including announcements, invitations, Organizational Health Survey results summaries, all-employee communications, and town hall or meeting communications.

The ideal candidate will also be able to manage calendars, meetings, and travel, coordinate interviews and onboarding, prepare reports and meeting materials, support strategic meeting logistics, and contribute to process improvements in a dynamic, international environment. This role will report to the Senior Director CAS Western Europe. Occasional travel is expected.

Responsibilities may include the following and other duties may be assigned:

Manage the overall WE CAS and EPT Teams including weekly, monthly, quarterly, and annual meetings, town halls, team communications, strategy documents, action item tracking, team building, and community events
Provide administrative support, including maintaining calendars, meeting and conference coordination, travel coordination, expense reports, preparing communications, ordering supplies, processing invoices and purchase orders, creating meeting minutes, managing agendas, tracking actions, and maintaining org charts and email distribution lists
Perform a wide variety of non-routine administrative tasks, including supporting periodic special projects or assignments
Gather, compile, and report on information relevant to the iOU leader assignments, such as Organizational Health Survey analytics and training completion performance
Use problem-solving skills to support process improvement in systems, processes, and communications
Assist with onboarding new, direct staff members and provide into overall extended team onboarding program
Manage logistics for quarterly strategic meetings at various global sites, including content preparation, catering, AV set-up, and venue bookings
Coordinate with HR, TA, and the Hiring Leader to schedule interviews for staff-level department openings
Effectively manage scheduling with internal and external third-party partners, such as hospitality venues and transportation/logistics carriers

Required Knowledge and Experience:

Associates or Bachelor’s degree or equivalent with 6+ years of administrative support experience
Strong organizational, technical, communication, and influencing skills, both written and verbal, with the ability to work confidently across all levels of the organization and with external business contacts
Expert working knowledge of Microsoft Office, including Teams, PowerPoint, Word, Excel, and Outlook, with the ability to create meeting materials and follow up to ensure content is received on time
Proven experience supporting projects and managing multiple priorities in a dynamic environment, while handling interruptions professionally
Experience working with confidential and trusted information
Strong drive for results, responsiveness, self-initiative, and the ability to quickly learn and handle a wide range of projects, tasks, and issues in new and effective ways
Ability to travel 3 to 4 times per year, approximately 10 to 12 days annually

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

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Recruitment Fraud Alert

We are aware of phishing scams targeting job seekers. Please keep the following in mind:

Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses.

Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate.

If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments.

If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at [AskHR@medtronic.com](mailto:AskHR@medtronic.com).

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Pay range / Rango salarial / Intervalo salarial /Fascia retributiva / Tranche de salaire / Gehaltsband / Salaribereik: Denmark: 433,600.00 DKK - 650,400.00 DKK | Greece: 26,800.00 EUR - 40,200.00 EUR | Italy: 35,520.00 EUR - 53,280.00 EUR | Netherlands: 44,800.00 EUR - 67,200.00 EUR | Portugal: 25,600.00 EUR - 38,400.00 EUR | Spain: 34,480.00 EUR - 51,720.00 EUR | United Kingdom: 34,400.00 GBP - 51,600.00 GBP |

The final salary within this range will be determined based on objective, job-related criteria, including relevant experience, skills and qualifications, in accordance with our compensation framework.

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This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

Thank you for visiting the career site dedicated to Medtronic employees recently impacted by a reduction in force (RIF). We encourage you to explore available job opportunities at Medtronic that match your qualifications and interests. Please note that when registering on this site, you will need to use an external email address.

For former Medtronic employees and those seeking new external opportunities, we invite you to apply for career opportunities by visiting our external career site at [MedtronicCareers](https://medtronic.wd1.myworkdayjobs.com/MedtronicCareers).

We look forward to supporting you in your career journey.

Pay

DKK 433,600 – DKK 650,400 / year

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