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Key skills in this ad
Skills and tools
Human resources
Office management
Construction
Employee relations
Employment law
Payroll
Administration
Picked out automatically from the employer's ad. Read the full description before applying.
About this role
About Our Client
Our client is an established organisation operating within the specialist and technical services sector, delivering solutions to customers across a range of commercial and industrial projects.
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With an established presence in Ireland and the UK, the organisation has developed a strong reputation for its technical expertise, customer focused approach and delivery of specialist project services.
Due to ongoing business requirements, they are seeking an experienced and organised HR Generalist & Office Manager to support the day to day running of the business, providing a combination of human resources, employee relations and office management support.
This is a varied, hands on position suited to someone who is comfortable working across HR administration, employee matters and general business operations. The successful candidate will work closely with management and employees, taking responsibility for maintaining effective HR processes while ensuring the smooth and efficient operation of the Gorey office.
About the Role
The HR Generalist & Office Manager will have responsibility for the coordination and administration of the organisation's HR activities, alongside the day to day management of office operations.
A key aspect of the role will involve managing the employee lifecycle, maintaining employment documentation, preparing contracts and supporting management with employee relations matters, including disciplinary processes, grievances and workplace disputes.
The position will suit an experienced HR professional who has a practical understanding of Irish employment practices and is confident dealing with sensitive employee matters, maintaining accurate records and providing advice and administrative support to management.
Alongside the HR responsibilities, the successful candidate will oversee general office administration, facilities coordination and internal support functions, acting as a central point of contact for employees, management and external service providers.
Key Responsibilities
Human Resources and Employee Administration
Manage day to day HR administration and provide generalist HR support across the organisation.
Coordinate the employee lifecycle, including recruitment administration, onboarding, induction, employee changes and offboarding.
Prepare, issue and maintain employment contracts, offer letters, contract amendments and other employment documentation.
Ensure employee files and HR records are accurate, up to date and maintained confidentially.
Maintain and update HR policies, procedures, employee handbooks and internal documentation.
Support the development and consistent application of HR policies and procedures across the business.
Maintain accurate records relating to annual leave, sickness absence, attendance and other employee matters.
Coordinate employee documentation and ensure relevant records are available when required.
Employee Relations and HR Support
Act as a first point of contact for day to day employee queries and HR related matters.
Provide practical HR support and guidance to management on employee relations issues.
Support managers in handling disciplinary matters, grievances, performance concerns and workplace disputes.
Coordinate and administer disciplinary and grievance procedures in line with company policies and applicable employment legislation.
Assist with the preparation of meeting documentation, correspondence, records and follow up actions relating to employee relations matters.
Maintain confidential records of employee discussions, investigations, meetings and outcomes.
Support managers in addressing attendance, conduct, performance and employee welfare matters.
Escalate complex or sensitive employment issues where appropriate and liaise with external HR or employment law advisers when required.
Promote consistent, fair and professional treatment of employees across the organisation.
Office Management and Administration
Take responsibility for the day to day management and smooth running of the Gorey office.
Act as the main point of contact for general office enquiries, visitors and external service providers.
Coordinate office supplies, equipment, stationery and general facilities requirements.
Ensure the office environment is organised, professional and maintained to an appropriate standard.
Manage general office administration, correspondence, filing and document control.
Coordinate meetings, appointments and internal office arrangements.
Liaise with suppliers, contractors and service providers regarding office requirements.
Assist with the coordination of company events, employee communications and internal activities where required.
Identify opportunities to improve administrative processes and office efficiency.
Payroll and Financial Administration Support
Coordinate the preparation and submission of relevant employee information for payroll processing.
Maintain accurate records of employee changes, working arrangements, leave and absence.
Liaise with payroll providers or the relevant internal finance personnel to resolve payroll queries.
Support the administration of employee expenses and related documentation where required.
Ensure HR and payroll information is accurate, complete and submitted within agreed deadlines.
Compliance and Confidentiality
Maintain confidential employee records and ensure sensitive information is handled appropriately.
Support compliance with relevant Irish employment legislation and company policies.
Maintain accurate HR documentation and records to support internal reviews and external requirements.
Monitor changes to HR processes and employment requirements and highlight areas requiring attention.
Ensure appropriate procedures are followed when handling employee information and workplace matters.
Essential Requirements
Previous experience in a HR Generalist, HR Officer, HR Administrator or combined HR and Office Management position.
Practical experience preparing, issuing and maintaining employment contracts and associated HR documentation.
Good working knowledge of Irish employment legislation and HR best practice.
Experience supporting employee relations matters, including disciplinary procedures, grievances, performance management and workplace disputes.
Confidence dealing with sensitive and confidential employee matters in a professional and impartial manner.
Experience maintaining employee records, HR files, absence records and other personnel documentation.
Strong administrative and organisational skills, with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Ability to communicate effectively with employees, managers, senior management and external advisers.
Strong attention to detail and a high level of accuracy when preparing employment documentation and maintaining records.
Proficiency in Microsoft Office, particularly Word, Excel and Outlook.
A practical, solutions focused approach with the ability to work independently and take ownership of responsibilities.
A qualification in Human Resources, Business Administration, Employment Relations or a related discipline.
Previous experience working within a small or medium sized business where HR and office management responsibilities are combined.
The ability to work fully onsite at the company's Gorey, Co. Wexford office.
Desirable Requirements
Experience supporting management with employee investigations, disciplinary meetings and grievance processes.
Experience coordinating payroll information and liaising with external payroll providers.
Experience supporting recruitment, onboarding and employee development processes.
Previous experience within construction, engineering, contracting or another project based operational environment.
Familiarity with HR systems, payroll systems and digital employee record management.
Personal Attributes
The successful candidate will be:
Professional, approachable and confident when dealing with employees and management.
Discreet and trustworthy, with a strong understanding of confidentiality.
Comfortable managing sensitive conversations and challenging employee relations matters.
Highly organised, methodical and detail focused.
Able to balance operational office responsibilities with confidential HR priorities.
Proactive, dependable and capable of working independently.
Flexible and adaptable, with a willingness to support different areas of the business as required.
Working Conditions
Permanent, full time position.
Based fully onsite at the company's Gorey, Co. Wexford office.
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Pay
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