Opens europcar.wd103.myworkdayjobs.com in a new tab. Check the address before sharing personal information.
Key skills in this ad
Skills and tools
Health and safety
Procurement
Cleaning
Office management
Picked out automatically from the employer's ad. Read the full description before applying.
About this role
Europcar Mobility Group
At Europcar Mobility Group, our purpose is to help to change the way you move. We are guided by our core values: *We are happy to help*, *We embrace change*, *We take responsibility*, *We act with respect* and *We move as one*. Our culture is built on valuing the contribution and diversity of our team where every individual is treated with dignity and respect. Acting with respect is at the heart of everything we do, and we are fully committed to creating a workplace where differences are celebrated and everyone feels empowered to contribute their unique perspectives.
Facilities Co-Ordinator | JobCheckPoint
Make job search work for you
Turn a broad, stressful search into a focused weekly routine.
Location: Dublin Airport, with responsibility for Northwood Head Office
Reporting to: Dublin Airport Regional Manager
Hours: Part-Time
About the Role
We are looking for an organised, proactive and hands-on Part-Time Facilities Co-Ordinator to support the day-to-day management of our facilities and site operations.
The role will be primarily based at Dublin Airport, with responsibility for facilities activities at Northwood Head Office. Working closely with internal teams, contractors, suppliers, the DAA and management, you will help ensure our facilities are safe, compliant, well maintained and appropriately resourced.
This is a varied and practical role covering facilities administration, contractor coordination, health & safety, purchasing, budget monitoring, CAPEX projects and general operational support.
As this is a part-time position, the successful candidate will need to be highly organised, able to prioritise effectively and comfortable working independently. The role will involve both planned responsibilities and reactive requests, so flexibility and a practical approach are essential. The role requires full time on site.
Key Responsibilities
Facilities & Site Management
Complete monthly facilities inspections at Dublin Airport and Northwood.
Identify maintenance requirements, housekeeping issues and general site improvements.
Coordinate maintenance activities with contractors and suppliers.
Monitor outstanding facilities issues and follow them through to completion.
Carry out site assessments to ensure facilities are maintained to the required standard.
DAA Liaison & Compliance
Liaise with the DAA Concession Manager regarding facilities and site requirements.
Organise contractor permits and access requirements.
Complete and submit relevant DAA paperwork.
Coordinate and support DAA audits and follow up on resulting actions.
Ensure contractors working on site meet relevant DAA and company requirements.
Contractor & Health & Safety Management
Maintain the contractor database and ensure required documentation remains up to date.
Monitor contractor insurance, RAMS and Company Safety Statements.
Ensure contractors complete the required site induction before commencing work.
Maintain site induction checklists and visitor logs.
Ensure inductions cover fire safety, emergency procedures and relevant building policies.
Create and review facilities-related risk assessments.
Identify potential risks during site inspections and ensure appropriate actions are followed up.
Cleaning Management
Coordinate and monitor the Dublin Airport and Northwood cleaning service.
Carry out regular checks and audits of cleaning standards.
Ensure agreed cleaning tasks are completed.
Liaise with the cleaning company regarding any issues or missed tasks.
Escalate recurring or unresolved issues where required.
Purchasing & Facilities Administration
Coordinate the ordering of day-to-day facilities requirements, including:
Furniture for Dublin Airport and Northwood.
Stationery for Dublin Airport.
Ordering of canteen supplies for Dublin Airport and Northwood.
Other approved facilities and site requirements.
Ensure purchasing is completed through approved suppliers and in line with company procurement procedures.
Purchase Orders & Invoice Management
Create facilities purchase orders for Dublin Airport and Northwood.
Ensure purchase orders are raised in accordance with company procedures.
Check invoices against purchase orders, quotations and completed works/services.
Approve invoices for payment within the appropriate authority.
Investigate invoice discrepancies with suppliers.
Maintain accurate purchasing and invoice records.
CAPEX & Project Coordination
Monitor Dublin Airport CAPEX budgets and track expenditure against approved budgets.
Identify potential overspend and escalate where necessary.
Maintain accurate CAPEX records and trackers.
Coordinate approved facilities projects from commencement through to completion.
Arrange contractor access and permits where required.
Ensure projects are completed within agreed scope and budget.
Key Skills & Experience
The ideal candidate will have:
Previous experience in facilities, administration, office management, operations or a similar role.
Experience dealing with contractors and external suppliers.
Strong organisational and administrative skills.
Good attention to detail and the ability to maintain accurate records.
Experience managing purchase orders, invoices and budgets.
Experience coordinating maintenance or facilities projects would be advantageous.
An understanding of health & safety documentation and contractor compliance.
Good IT skills, including Microsoft Office and Excel and Google suite
Strong communication and interpersonal skills.
A practical, solutions-focused approach to resolving issues.
What We Offer
This is an opportunity to join a busy operational environment in a role that offers variety and responsibility.
The successful candidate will have the opportunity to take ownership of a broad range of facilities activities, working with internal teams, suppliers, contractors and management across our DAP and Northwood locations.
The role would suit someone looking for a part-time position with responsibility, variety and the opportunity to make a tangible difference to the day-to-day operation of the sites.
We welcome and encourage applications from individuals of all backgrounds, experiences, and abilities, regardless of race, ethnicity, gender reassignment, nationality, sexual orientation, age, disability status, religion, or any other dimension of diversity. We are dedicated to building a team that reflects the communities we serve and fostering an environment of equity and inclusion, where respect for one another is essential. If you need any accommodations or assistance during the application or interview process, please let us know. Together, through mutual respect, we can create a more equitable and inclusive future.
Europcar Mobility Group is a global mobility player, with 75 years of mobility services expertise and a leading position in Europe. *“We help to change the way you move”* is what we stand for and brings us together.
We offer to individuals and businesses a wide range of car and van rental services, be it for a few hours, a few days, a week, a month or more, on-demand or on subscription, relying on a fleet of more than 250.000 vehicles, equipped with the latest engines including an increasing share of electric vehicles.
Our brands address differentiated needs, use cases and expectations: Europcar® - a global leader of car rental and light commercial vehicle rental, with a premium positioning, Goldcar® - a frontrunner at providing low-cost car rental services in Europe, and Fox-Rent-A-Car®, one of the main players in the car rental market in the US, with a "value for money" positioning.
Customers’ satisfaction is at the heart of the Group’s ambition and that of our more than 8,000 employees, everywhere we deliver our mobility solutions, thanks to a strong network in over 130 countries.
More info at: [www.europcar-mobility-group.com](http://www.europcar-mobility-group.com)
At the end of the 19th century, the car was a luxury reserved for the elite, but interested everyone, attracting crowds: in 1898, the first car show was held in Paris.
Car rental will see the light a few years later, across the Atlantic, but its development will be stopped by the first and then by the Second World Wars.
In the aftermath of the war, a Parisian entrepreneur revived the idea: “If you can’t afford to buy a car, why not rent one when you need it?”. His name was Raoul-Louis Mattei and in 1949, he created "L'Abonnement Automobile": a company that would later become the Compagnie Internationale Europcars, then Europcar. Its headquarters, located 11 rue du Champ de Mars also included a rental agency. The company's success was rapid, as car rental responded to a real need.
In 1951, l’Abonnement Automobile was the first company for car rental without a driver and its fleet counted 750 4 CV. Now, the Europcar Mobility Group has over 200,000 vehicles on average in its fleet and serves 5 million customers in more than 140 countries. But the vision our Group was founded upon remains the same, while being more relevant and promising than ever, as we are entering the usage and sharing economy era !
Communication
Part-time
Pay
Pay is not stated in the ad.
Estimate take-home pay for a figure you enter
Estimated take-home pay
Explore gross pay after typical payroll taxes for a work location.
Illustrative estimate only; assumes a standard employee profile and may omit benefits, pensions, credits and local rules. Regional and city-specific tax applies only where the selected calculator supports it; other results are country-level. Salary and location are sent only when you calculate: Paysums for supported regions, or WorthOf for wider country coverage. Confirm with an official payroll or tax source before making decisions.
Visa sponsorship and relocation: not stated in the ad.
JobCheckPoint never asks candidates to pay, and genuine employers shouldn't either. If this job asks you for money (registration, training, visa or equipment fees), don't pay. Report it below.
