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Administration Manager (Primary)
Medina Primary School
Source: UK Teaching Vacancies API · original listing ↗
Source date: 11/2/2026
About this role
Are you: • Someone who values connection and collaboration, and enjoys being the relational heart of a close-knit, one-form entry primary school community in Portsmouth? • Highly organised, able to prioritise effectively and maintain high professional standards while working with flexibility? • A strong, warm communicator who builds positive, respectful relationships with children, colleagues, parents, governors, and contractors? • A reflective practitioner, eager to develop your skills and respond flexibly to the needs of the school? Key Responsibilities • Support the preparation, management, and monitoring of the school budget to ensure financial resources directly support pupil opportunities and classroom needs. • Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking. • Evaluate financial information and consult with the Headteacher and Governors to prepare a realistic and balanced budget for school activities. • Maintain accurate financial records in accordance with audit requirements and Portsmouth County Council regulations. • Administer staff expense claims, payroll forms, and grant applications. • Assist with tendering processes and purchasing decisions to ensure best value. • Provide ongoing budgetary information to relevant stakeholders. • Oversee administrative tasks, including maintaining inventories, recording staff absences, and processing HR-related forms. • Liaise with parents, suppliers, auditors, and external agencies with warmth, empathy, clarity, and a solution-focused approach. • Produce reports for, and attend, Governor Finance Committee meetings. • Maintain financial databases and systems, ensuring data accuracy and security. • Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations. • Ensure adherence to financial regulations, policies, and internal controls. • Support health and safety compliance and other statutory requirements, as required. • Contribute to wider school administrative and operational duties, as needed.