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Administrative Assistant - Sales & Marketing Department (F/M)
Bureau Veritas
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Posted Oct 15
About this role
Join a global leader in maritime classification and certification: Your career is about more than building a CV – it’s a chance to LeaveYourMark. Joining Bureau Veritas Marine & Offshore means becoming part of a key player in maritime classification and certification. With decades of expertise, we support innovation and transition in the sector by ensuring the safety, performance, and sustainability of ships, offshore infrastructures, and maritime equipment. Our mission? To contribute to a safer and more environmentally friendly maritime world by providing our technical expertise and commitment to our clients and partners. Based at our Head Office in Courbevoie – La Défense (Paris area), you will join the administrative team of the Commercial Support & Management Department, working closely with our sales teams and international network. You will play a key role in the team’s day-to-day organisation, its communication, and its relationships with clients, partners, and suppliers. Your main responsibilities: • Handle communication and correspondence (emails, letters, internal memos) and draft and format documents (letters, meeting minutes, presentations) • Plan and organise meetings and events: room bookings, registrations and confirmations, venue sourcing, catering and restaurant reservations • Arrange team travel (tickets, hotels, itineraries, administrative formalities, expense reports) and facilitate visits from foreign clients (invitation letters, bookings) • Manage relationships with partners and suppliers: account creation, purchase orders, invoicing and contract follow-up • Provide administrative support to the team: welcoming visitors and newcomers, preparing presentation meetings, managing office supplies, • Manage and archive documents, including digitisation Your strengths to succeed: • Education and experience: You hold a 2- to 3-year degree in business administration or office management and have at least 2 years of experience in a similar role. • Technical skills: You are proficient in Microsoft 365 tools and have strong writing skills. An interest in marketing and communication and a taste for digital tools are a plus. • Personal qualities: You are organised, able to prioritise and handle several tasks at once. Discreet, you respect the confidentiality of information. You enjoy teamwork and adapt easily to a variety of situations. • Language skills: Your excellent written and spoken English enables you to interact smoothly with our clients and international network. Salary and benefits: • Salary: €32,000 – €35,000 gross per year, paid over 13 months, depending on experience • Performance bonus of up to 2.5% of annual gross salary, based on company and individual objectives • Profit-sharing schemes and group savings plan (PEG) with employer contribution • Flexible working hours and remote work available after the probationary period • Time savings account (CET) • Training: access to a language-learning platform, a wide range of e-learning courses and job-specific training paths • Works council (CSE): annual allowance for leisure and cultural activities Why choose Bureau Veritas? By joining our teams, you will work in an international environment recognised for its technical expertise and high quality standards. A structured onboarding programme will support you as you settle into your role, and we support our people throughout their careers through training and continuous professional development. Convinced that diversity is a strength, we are committed to providing an inclusive and equitable work environment where everyone can contribute to the company’s success. We promote gender equality and support the professional integration, access, and retention of people with disabilities. Ready to take on exciting challenges? Join us to shaping a better maritime world!