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Graduate Program - Office Management & Executive Support
PUIG, S.L.
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Source date: 11/5/2026
About this role
Quiénes somos Puig es un Home of Love Brands dentro de una empresa familiar que promueve el bienestar, la confianza y la autoexpresión mientras dejamos un mundo mejor. Durante más de un siglo, nuestro espíritu emprendedor y nuestra pasión por la creatividad nos han convertido en un referente en la industria de la belleza premium. Con 17 Marcas de Amor en Fragancias y Moda, Maquillaje y Cuidado de la Piel, creamos historias que conectan con las emociones de las personas y contamos con un equipo global de más de 13.000 profesionales. Con productos vendidos en más de 150 países y unos ingresos netos de 5.042 millones de euros en 2025, y guiados por valores sólidos y compromisos de sostenibilidad, Puig sigue creciendo como un Home of Creativity: un espacio abierto donde Creators Of All Kinds están empoderados para prosperar, innovar y expresar quiénes son. La oportunidad Provide support as Graduate Assistant to the EA of the Chief Consumer & AI Acceleration and Team. Lo que harás Executive Calendar Management • Support the EA with Managing and coordinating the Chief C & AI Acceleration's complex calendar, prioritizing meetings, business reviews, strategic initiatives, travel, and key deadlines. • Ensure seamless coordination of internal and external meetings across multiple time zones. • Anticipate scheduling conflicts and proactively optimize the executive agenda under the guidance of the EA. Travel Management • Support the EA Coordinate flights, accommodation, transportation and travel logistics for the Chief C & AI Acceleration . • Support the EA prepare and process travel expenses in accordance with company policies. Team & Meeting Coordination • Support the team based in Barcelona with room bookings, catering requirements, gifts for suppliers and any adhoc requests. Events & Offsite Organization • Support the EA with organiszing town halls, workshops and offsite events for the Consumer organization. Stakeholder Management & Gatekeeping • Welcome visitors and ensure an outstanding executive experience. Greet visitors on behalf of the team and ensure meeting room set up is seamless. • Support the Chief C & AI Acceleration Office with requests whilst she is in the Barcelona office. Ensure her office s booked out on the days she is there. Occasional coffee and lunch runs for the Chief C & AI Acceleration Office. Ad hoc requests from the Chief C & AI Acceleration Office. Budget & Purchase Order Management • Support budget administration for the Consumer organization under the guidance of the EA. • Raise Purchase Orders (POs), monitor invoices, follow up on payments and coordinate with Finance to resolve any issues under the guidance of the EA. Office Administration • Coordinate office requirements and ensure the executive office operates efficiently. • Manage office supplies and anticipate administrative needs. • Coordinate with IT and Facilities to ensure all executive tools and workspaces function effectively. Administrative Support • Coordinate document approvals, signature collection and administrative processes requiring executive review. • Maintain confidential files and documentation with the highest level of discretion. Nos encantaría conocerte si tienes Experience • Previous entry level of experience as an Executive Assistant supporting C-level executives or senior leadership in an international environment. • Previous experience supporting commercial, growth, marketing or business leadership teams is highly desirable. Education • University degree. • Additional certification as an Executive or Personal Assistant is considered a plus. Languages • Fluent English (written and spoken). • Spanish is a strong advantage. Competencies • Outstanding organizational and planning skills. • Strong ability to prioritize and manage multiple priorities simultaneously. • High level of confidentiality, integrity and discretion. • Excellent communication and interpersonal skills. • Proactive mindset with strong problem-solving capabilities. • Attention to detail and commitment to excellence. • Ability to work independently in a fast-paced and international environment. • Flexibility and adaptability to changing business priorities. Technical Skills • Advanced knowledge of Microsoft Office, particularly PowerPoint, Excel and Outlook. • Experience with SAP, Concur and collaboration tools (Microsoft Teams, SharePoint, etc.) is an advantage. • Financial acumen for budget tracking and expense management is desirable. Lo que te encantará de nostros • Una cultura de trabajo emprendedora, creativa y acogedora • Oportunidades de aprendizaje y desarrollo • Una empresa internacional con muchas oportunidades de crecimiento profesional • Un paquete competitivo de compensación y beneficios