Communicate professionally and courteously with clients, property owners, and business partners via telephone and email
Maintain and update data in our internal systems and ensure accurate, structured filing and record management
Support the efficient organization and administration of daily office operations
Attend meetings, prepare minutes, and ensure that key action points and information are properly documented and followed up
Act as a central point of contact between internal teams and external stakeholders
Support the invoicing process by reviewing incoming and outgoing invoices and ensuring their correct processing and approval workflow
Provide reliable day-to-day administrative support to the team and take on additional administrative tasks as required
Coordinate and oversee the daily running of the office, ensuring a well-organized, welcoming, and efficient working environment
Manage office supplies, equipment, and furnishings, including ordering, inventory control, and cooperation with suppliers
Serve as the main point of contact for building management, facility services, and external service providers (e.g. cleaning, maintenance, IT, catering)
Monitor service contracts and service providers, and support the timely renewal or adjustment of contracts
Organize and prepare meeting rooms, client appointments, and internal events, including catering and logistics
Handle incoming and outgoing mail, deliveries, and courier services
Coordinate with the IT department on workplace equipment, access rights, and onboarding/offboarding of employees (e.g. workstations, keys, access cards)
Support the planning and implementation of office moves, space changes, and workplace improvements
Your Profile
Previous experience in an assistant, administrative, or office management role is advantageous
Excellent knowledge of Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint and AI (claude, ChatGPT etc.)
A friendly, team-oriented personality with a structured, reliable, and proactive working style
Strong written and spoken German language skills; good English skills are required
What We Offer
A supportive and collaborative team environment
A varied role with a high degree of responsibility and ownership
Opportunities to contribute your ideas, develop your skills, and grow professionally
Job Info
Job Identification
250454
Posting Date
11/12/2026
Job Schedule
Full time
Locations
Germany
German
Pay
Pay is not stated in the ad.
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Visa sponsorship and relocation: not stated in the ad.
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