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Sr Facilities Specialist
Cadence Design Systems, Inc.
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Posted Oct 14
About this role
FELDKIRCHEN (Munich) Full time R56724 At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology. Cadence is a pivotal leader in electronic design, building upon more than 30 years of computational software expertise. The company applies its underlying Intelligent System Design strategy to deliver software, hardware and IP that turn design concepts into reality. Cadence customers are the world’s most innovative companies, delivering extraordinary electronic products from chips to boards to systems for the most dynamic market applications including consumer, hyperscale computing, 5G communications, automotive, aerospace industrial and health. Job Title: Sr Facilities Specialist (m/f/d) Location: Munich, Germany Reports to: Facility Manager Germany Job Overview: The Facilities Specialist is responsible for the day-to-day operation and coordination of workplace services for the Munich office. The role maintains a safe, efficient, and well-organized working environment while supporting employees through office services, purchasing, fleet and bicycle leasing administration, health and safety programs, and local events. Job Responsibilities: + Coordinate office cleaning services, associated vendors, and building maintenance activities. + Manage caretaker activities and act as the primary liaison with property management and building caretakers. + Manage workplace amenities and office supplies, including beverages, snacks, stationery, and business cards. + Coordinate national and international shipping and courier services. + Administer Pluxee vouchers and prepare monthly payroll reporting for company cars, bicycle leasing, commuter benefits, and employee vouchers. + Organize internal office moves and workspace reconfigurations. + Coordinate the maintenance, repair, and replacement of office furniture, equipment, and plants. + Arrange catering for meetings, training sessions, customer visits, and internal events. + Create and manage facilities-related purchase requisitions and purchase orders in Coupa, including vehicles, bicycles, fuel cards, benefits, office supplies, food and beverages, furniture, and equipment. + Coordinate vendor onboarding, maintain supplier relationships, and liaise with Accounts Payable, Global Shared Services, and internal stakeholders. + Coordinate vehicle orders, leasing processes, returns, exchanges, contract renewals, accidents, seasonal tyre changes, fuel cards, and fleet documentation. + Guide employees through the JobRad bicycle leasing process, including orders, Coupa entries, records, and accident, damage, or theft cases. + Act as Safety Officer for the Munich site (completing the required certification if not already held) and support compliance with workplace health and safety requirements. + Coordinate safety equipment, emergency preparedness measures, health days, vaccination programs, and G37 occupational health examinations for screen-based work. + Plan and coordinate local employee events, including logistics, vendors, catering, communications, and onsite delivery. Job Qualifications: + Experience in facilities management, office administration, workplace services, or a related field. + Strong organizational skills and the ability to manage several priorities at once, with excellent attention to detail. + Experience working with vendors, external service providers, and procurement processes. + Strong verbal and written communication skills in German and English. + Proficiency in Microsoft Office applications. + A practical, customer-focused approach and the ability to work independently and adapt as priorities change. Additional Skills/Preferences: + Familiarity with purchasing systems such as Coupa. + Experience in fleet administration or employee benefit programs. + Health and Safety certification, or willingness to obtain the required certification. + Strong stakeholder-management skills and a service-oriented mindset. Additional Information: + The role works closely with employees, vendors, property management, building caretakers, Accounts Payable, Global Shared Services, and other internal stakeholders. + The position combines office and workplace management (30%), purchasing and Coupa administration (20%), fleet management (20%), bicycle leasing administration (10%), health and safety management (10%), and event coordination (10%). Check what we can offer you: + Competitive salary + 30 days holiday per year + Group Pension Plan + JobRad + EGYM Wellpass + Lunch vouchers + 5 days paid time to volunteer to give back to our communities + Employee Stock Purchase Plan + The opportunity to work for a Great Place to Work© & Fortune 100 organization We’re doing work that matters. Help us solve what others can’t. Additional Jobs (https://cadence.wd1.myworkdayjobs.com/addl_jobs) Equal Employment Opportunity Policy: Cadence is committed to equal employment opportunity throughout all levels of the organization. + Read the policy(opens in a new tab) (https://www.cadence.com/content/dam/cadence-www/global/en_US/documents/company/careers/equal-employment-opportunity-policy.pdf) We welcome your interest in the company and want to make sure our job site is accessible to all. If you experience difficulty using this site or to request a reasonable accommodation, please contact staffing@cadence.com. Privacy Policy: Job Applicant If you are a job seeker creating a profile using our careers website, please see the privacy policy(opens in a new tab) (https://www.cadence.com/en_US/home/privacy/privacy-policy.html) . E-Verify Cadence participates in the E-Verify program in certain U.S. locations as required by law. Download More Information on E-Verify (64K) (https://www.cadence.com/content/dam/cadence-www/global/en_US/documents/company/careers/e-verify-participation-poster.pdf) Cadence plays a critical role in creating the technologies that modern life depends on. We are a global electronic design automation company, providing software, hardware, and intellectual property to design advanced semiconductor chips that enable our customers create revolutionary products and experiences. Thanks to the outstanding caliber of the Cadence team and the empowering culture that we have cultivated for over 25 years, Cadence continues to be recognized by Fortune Magazine as one of the 100 Best Companies to Work For. Our shared passion for solving the world’s toughest technical challenges, our dedication to pushing the limits of the industry, and our drive to do meaningful work differentiates the people of Cadence. Cadence is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, basis of disability, or any other protected class. Cadence is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, basis of disability, or any other protected class.