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Coordonnateur(trice) – Achats indirects et fournisseurs
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Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Posted 13 days ago
About this role
Indirect Procurement and Vendor Coordinator Do you enjoy coordinating purchases, maintaining thorough vendor follow-ups, and contributing directly to smooth business operations? Benefit from a hybrid work arrangement and join a multisite environment where you will oversee indirect purchasing, requests for quotations, purchase orders, and the administrative follow-up of expenses. Our client, a growing company in the logistics sector, is looking for an organized, versatile, and solution-oriented professional. You will play a central role in procuring consumables, supplies, and MRO items, coordinating product and service vendors, and following up on orders, service calls, and invoices. What is in it for you: • Salary: 57K-62K per year. • Permanent, full-time position. • 40-hour workweek. • 4 days in the office and 1 day working remotely. • Position primarily based in Saint-Eustache. • Occasional travel between the Saint-Eustache and Mirabel sites. • Reimbursement of work-related travel expenses. • Comprehensive group insurance after 3 months of service. • Employee assistance program. • Access to telemedicine. • Company-provided cell phone or monthly allowance. • 3 weeks of vacation. • 5 paid sick days per year. • 5 additional unpaid days. • 1 anniversary day off for each completed year of service. Responsibilities: • Purchase indirect materials, consumables, supplies, safety equipment, and MRO items required to support operations across multiple sites. • Gather and assess internal team requirements to determine the products or services needed and prioritize requests. • Identify and evaluate new vendors based on operational requirements. • Request and compare quotations based on pricing, lead times, quality, payment terms, and service levels. • Participate in discussions and negotiations regarding pricing, purchasing terms, service response times, and service agreements. • Create purchase orders in QuickBooks Online and provide vendors with the information required to deliver goods or perform services. • Follow up on purchase orders, confirmations, deliveries, lead times, and vendor commitments. • Monitor supply levels and contribute to the implementation of simple and effective replenishment methods, including Kanban when appropriate. • Maintain accurate and up-to-date information regarding vendors, quotations, contracts, service agreements, purchase orders, and completed purchases. • Gradually build and maintain a structured network of reliable vendors across various categories of goods and services. • Identify alternate vendors to support operational continuity and reduce delays when urgent needs arise. • Coordinate maintenance service requests with external vendors, including requests for quotations, purchase orders, scheduling, and follow-ups. • Schedule and coordinate vendor and technician visits to the various sites when required. • Coordinate vendors involved in periodic inspections, equipment servicing, facility requirements, and occupational health and safety activities. • Follow up with vendors and internal teams until goods are delivered, services are completed, or requests are fully closed. • Work closely with teams across the various sites to understand their needs, resolve order-related issues, and maintain a strong level of internal service. • Provide Accounting with purchase orders, quotations, invoices, and supporting documentation required to process purchases and expenses. • Verify consistency between approved quotations, purchase orders, goods or services received, and vendor invoices. • Work with the Accounting Technician to resolve discrepancies involving purchase orders, invoices, and supporting documentation. • Apply general accounting principles required for the proper processing of purchases, expenses, vendors, and cost centres. • Use QuickBooks Online for purchasing and purchase order responsibilities, without being responsible for specialized accounting functions. • Assist with expense tracking and prepare information required for departmental analyses. • Compile and organize data regarding purchases, vendors, lead times, costs, and service levels. • Prepare and maintain tracking tools for open purchase orders, expenses, deadlines, and items requiring follow-up. • Ensure the accuracy, quality, and consistency of information entered into departmental tools and reports. • Contribute to the improvement and standardization of processes related to purchasing, vendor management, purchase orders, and invoice follow-up. • Recommend practical ways to better organize or automate certain administrative activities. • Use and contribute to the improvement of departmental tools, including Excel, SharePoint, Microsoft Lists, Power Apps, and Power Automate, with support from the Information Technology team. • Document work methods and contribute to the development and updating of departmental procedures. • Travel occasionally between the Saint-Eustache and Mirabel sites to meet with internal teams, receive vendors, or coordinate service activities. What you will need to succeed: Required qualifications • College diploma in business administration, accounting, operations management, logistics, procurement, or another relevant field, or an equivalent combination of education and experience. • Approximately two to four years of relevant experience in purchasing, procurement, indirect or MRO purchasing, operations administration, or a comparable role. • Experience identifying vendors, requesting quotations, comparing proposals, and following up on orders. • Experience creating and monitoring purchase orders. • Good understanding of the vendor cycle, including purchases, invoices, supporting documentation, expenses, and cost centres. • Ability to identify and resolve discrepancies between quotations, purchase orders, goods or services received, and invoices. • General understanding of accounting principles, without requiring specialized accounting expertise. • Good command of Microsoft Excel and Microsoft 365. • Strong computer skills and an interest in improving processes and work methods. • Ability to manage multiple requests, orders, and follow-ups simultaneously in an operational environment. • Ability to travel occasionally between the Saint-Eustache and Mirabel sites. • Fluency in French and functional English to communicate with certain vendors and business partners. Preferred qualifications • Experience with QuickBooks Online or another accounting software or ERP system. • Experience purchasing indirect materials, MRO items, consumables, safety equipment, or external services. • Experience in an industrial, manufacturing, logistics, or multisite environment. • Experience coordinating maintenance or technical service vendors. • Knowledge of Power Apps, Power Automate, SharePoint, Microsoft Lists, Power Query, or comparable tools. • Experience working in a growing organization where processes, procedures, and tools need to be developed or improved. • Knowledge of basic replenishment and supply management methods, including Kanban. • General knowledge of service agreements, periodic inspections, or occupational health and safety requirements. Soft skills • Strong organizational skills, attention to detail, and excellent follow-up abilities. • Negotiation skills and the ability to compare costs, timelines, terms, and service quality. • Ability to prioritize and manage multiple requests simultaneously. • Autonomy, initiative, and the ability to manage a file through to completion. • Resourcefulness and a solution-oriented mindset. • Commitment to accuracy and close attention to data and documentation quality. • Strong internal customer service orientation and an understanding of operational team requirements. • Ability to communicate effectively with vendors, operational teams, and internal departments. • Ability to organize information, document processes, and recommend realistic improvements. • Technological curiosity and the ability to learn new tools and systems. • Versatility and adaptability in an environment where requests and priorities may change quickly. • Team-oriented approach and the ability to collaborate with Operations, Finance, Information Technology, and external vendors. Why Recruit Action? Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.