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Accounts Payable Specialist (Leduc)
MedAire
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Posted 26 oct.
About this role
At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities. Now, we’re looking for talented individuals to join our team and make a difference. About the role The Accounts Payable Specialist is responsible for the accurate and timely processing of supplier invoices for the United States and Canada. The role reviews, validates, and posts invoices in accordance with company policies, approval requirements, and internal controls. The position works closely with vendors and internal stakeholders to resolve invoice issues and supports the efficient operation of the Accounts Payable function through a focus on accuracy, timeliness, and customer service. The hours are Monday to Friday 8:30 am until 4:30 pm. This is a hybrid role in which Mondays/Fridays are work from home; Tuesdays, Wednesdays and Thursdays are in office at our Leduc location. Key responsibilities Accounts Payable Operations • Receive, review, and post supplier invoices for US and Canadian entities. • Verify invoice details, account coding, tax treatment, and required approvals. • Process invoices accurately and within established timelines. • Research and resolve invoice discrepancies, pricing variances, and duplicate invoices. • Follow up with approvers to ensure timely invoice processing. • Respond to vendor and internal inquiries regarding invoice status. • Maintain accurate invoice records and supporting documentation. • Assist with vendor statement reconciliations and resolution of outstanding items. Compliance & Controls • Adhere to company policies, approval matrices, and internal controls. • Ensure supporting documentation is complete prior to invoice posting. • Identify and prevent duplicate or inaccurate invoice processing. • Maintain data integrity within ERP and accounts payable systems. • Support audit requests and provide documentation as needed. Month-End Support • Ensure invoices are recorded in the correct accounting period. • Assist with month-end invoice accrual processes as required. • Support reconciliation and resolution of accounts payable issues. Continuous Improvement • Identify opportunities to improve efficiency and accuracy within the accounts payable process. • Participate in process improvement and system enhancement initiatives. • Maintain compliance with documented procedures and work instructions. About you Required Skills and Knowledge • Strong understanding of accounts payable processes and controls. • Experience processing invoices in a high-volume environment. • Familiarity with purchase order matching and invoice coding. • Knowledge of US sales tax and Canadian GST/HST requirements preferred. • Proficiency with ERP systems and Microsoft Excel. • Strong attention to detail and accuracy. • Ability to manage multiple priorities and meet deadlines. • Strong problem-solving and communication skills. Required Competencies • Attention to Detail • Customer Focus • Drive for Results • Accountability • Strong Communication (verbal & written) • Teamwork & Collaboration • Time Management • Problem Solving • Integrity and Trust Required Work Experience • 3+ years of Accounts Payable or related accounting experience. • Experience processing high volumes of supplier invoices. • Experience resolving invoice discrepancies and vendor inquiries. • Experience working with ERP systems such as Oracle, SAP, Microsoft Dynamics, NetSuite, or similar. • Experience in a shared services environment preferred. Required Education • High school diploma or equivalent required. • Additional accounting, bookkeeping, or business-related training is an asset. Required Languages • English essential and other language skills advantageous By joining International SOS, you will contribute to a global network dedicated to protecting people and organisations. We offer a dynamic and respectful workplace where expertise, innovation, and collaboration drive our success. 13,000 experts | 1,200+ locations | 90 countries | 110+ languages Start your journey with us today. Apply now!