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Operations Administrator
EnerStar Solutions
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Source date: 11/2/2026
About this role
EnerStar Solutions provides customized rental and service solutions for all industries. We have everything for your worksite and can help you get it there; accommodations, matting, water, lighting, logistics, communications and more! EnerStar Solutions' integration with Starlink, the most reliable and efficient high-speed broadband internet powered by the newest Low Earth Orbit satellites, we will help you connect from the most remote locations on the globe, ensuring efficiency and productivity. We help clients integrate remarkably efficient solutions that are modern, turnkey, and minimize operational costs. We design rental and service solutions for all industries that seamlessly integrate your worksite. Our Core Values shape our business operations, employee conduct, and relationships with customers and clients. We are committed to being a better business and better individuals by adhering to these values. We aim to continuously set the standard while striving to be an industry leader by keeping our equipment and technology up-to-date and conducting business in a manner compatible with the environmental, social, and economic needs of the communities in which we operate. POSITION SUMMARY EnerStar Solutions Operations Administrator is a result driven, committed, and customer service-oriented position. Being an integral part of EnerStar, the Administrator will be adaptable to changing roles within the function, the job requires performing routine clerical and administrative functions such ascost allocation, revenue billing, 3rd party transaction reconciliation, divisional data analysis, and communication with other administrative functions such as payroll, accounts payable, and accounts receivable. Core Duties & Responsibilities: * Prioritize safety in all tasks and comply with company and client safety protocols * Champion EnerStar Core Values in all professional activities along with the Finance & Administration Team Charter * Create purchase orders as requested * Coordinating customer tickets with through various portals (Email, Open Ticket, etc.) for approval with company men * Assisting with asset inventory control documentation * Assist with month end closing to be completed by the 9th of each month * Ensure all tickets are closed as required satisfying reporting requirements * Code and approve all vendor invoices for monthly reporting (3rd party invoice reconciliation) * Communicate effectively with Divisional Managers and Operations staff as needed * Consistently meet and exceed deadlines * Manage relationships with both vendors and customers * Match invoices to expected costs and investigate discrepancies both internally and with vendors * Ensure timely, complete receipt of information from customers for ticketing and advise appropriate team members (Operations, Sales, etc.) when additional information is needed * Serve as the primary point of contact for ticketing (customer billing) in the division * Participate in other relevant tasks as required and assigned Travel: The individual in this role should be able and willing to travel as required by EnerStar. POSITION REQUIREMENTS Education: * Post secondary certificate, diploma, or degree preferred Experience: * Minimum 2 years of experience in similar administrative position * Experience within the Oil & Gas industry is considered an asset KNOWLEDGE, SKILLS, AND ABILITIES * Strong knowledge of MS Excel, Windows, & MS Office Suite * Knowledge of accounting terms such as accrual, profit margin, and 3rd party * Attention to details, accuracy and strong organizational and problem solving skills * Ability to multi-task and effectively manage time to meet required deadlines * Great written and verbal communication skills * Ability to interact independently, cooperatively and professionally with all stakeholders * Strong focus on safety and quality of work and environmental awareness * Flexibility and adaptability