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Talent Mobility Specialist - 12 -month Fixed Term Contract
Fragomen FZ LLC
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
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About this role
Job Description Contract: Fixed Term Contract (12 months) Team: Human Resources Office Location: Dubai - DIC The role: The Immigration and Mobility Specialist is responsible for managing end-to-end immigration and mobility support for employees and their dependents across the Middle East. The role ensures employees have the appropriate documentation and support in place of work legally in their assigned location, while helping the firm remain compliant with local immigration requirements. The role also supports temporary and permanent employee moves into, out of, and between offices across the region, coordinating immigration, relocation, and mobility requirements to provide smooth employee experience. *What your day will look like:* From an HR Operations perspective: * Manage end-to-end immigration and mobility processes for employees and their dependents, including visa applications, work permits, renewals, cancellations and related government requirements * Act as a trusted advisor to employees, providing guidance on immigration processes, documentation requirements, timelines and compliance obligations * Coordinate immigration onboarding, renewals and offboarding activities, ensuring a seamless employee experience and compliance with local regulations * Maintain accurate immigration records and track visa expiries, proactively managing renewals and employee communications * Liaise with government authorities, external providers and internal stakeholders to facilitate immigration, relocation and mobility activities * Support international relocations and temporary assignments, coordinating immigration, travel and relocation requirements where applicable * Partner closely with HR, Talent Acquisition, Finance and business stakeholders to support employee lifecycle activities and mobility initiatives * Keep abreast of changes in immigration legislation and processes, ensuring policies and practices remain compliant and up to date * Managing pension related matters for GCC employees (GPSSA, Abu Dhabi pension fund, and GOSI) * Act as the main point of contact for new hires from offer acceptance through to joining, coordinating immigration and onboarding activities with internal stakeholders to ensure a smooth and timely employee experience * Prepare immigration-related documentation, employee letters and certificates as required * Support wider HR operations projects and initiatives as needed From a Talent Acquisition perspective: * Support the Talent Acquisition Manager with candidate sourcing and screening across a range of roles and markets * Review applications and CVs against agreed role requirements and identify suitable candidates for further consideration * Conduct initial candidate screening calls and provide clear, structured feedback and screening notes to Hiring Managers * Support with interview coordination and scheduling, liaising with candidates and Hiring Managers to arrange interviews efficiently * Assist with candidate communication and follow-up throughout the recruitment process, ensuring a positive candidate experience * Support the preparation and administration of candidate assessments, including coordinating completion and tracking outcomes * Maintain accurate and up-to-date candidate and recruitment records in Workday and other relevant TA systems * Support with job postings and recruitment administration, including internal and external advertising * Assist with talent mapping and proactive sourcing for current and anticipated hiring needs * Provide general recruitment coordination and administrative support to the Talent Acquisition team as required The team: This role sits within the Human Resources team in the UAE and reports to the Senior HR Manager, based in Dubai. The HR team supports employees and the business across the Middle East, providing guidance and operational support across a range of people-related matters. The Immigration and Mobility Specialist will work closely with the wider HR team and key stakeholders across the region, supporting employee immigration and mobility requirements and helping facilitate the smooth movement of talent into, out of, and across Fragomen’s Middle East offices. What we are looking for: *Essential criteria and preferred skills:* * Minimum of three years’ experience in HR, mobility, and immigration, preferably within a global organisation * Strong knowledge of immigration law in the UAE and preferably in the other MEA locations * A strong, collaborative communicator - verbal and written * An Arabic speaker is strongly preferred but not essential * Excellent organisational and time-management skills, and comfortable working in a fast-paced environment * High level of accuracy and attention to detail * A proactive and curious mindset, with the motivation to identify and implement process improvements * Strong business acumen, with the ability to understand key financial metrics and the wider operational impact of immigration and mobility activities * Flexible and resilient, with a positive and solutions-focused approach to challenges What we offer: A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges, and will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do. We are extremely proud of our diverse workforce at Fragomen, and we are fully committed to providing equal opportunities. At Fragomen, we value our employees and are committed to providing a comprehensive benefits package that supports your well-being and professional growth. Our UAE offerings include: * Competitive Salary: We offer salaries that reflect your skills and experience * Health and Wellness: Private health insurance including dental and telemedicine services, a comprehensive employee assistance programme, and Headspace membership * Lifestyle: Ticket allowances, financial wellbeing platform and advances against housing * Time Away from Work: 22 days annual leave + public holidays, enhanced maternity leave, volunteering leave and long service leave * Professional Development: Access to our e-learning platform, mentoring schemes, and training & education bursaries (where applicable) * Hybrid Work Arrangements: The Firm operates a global hybrid working policy which supports flexibility. Depending on your role, you can agree with your manager a minimum of three days per week working in your local office. Flexibility is important, and additional What to expect: * Once you have submitted your application, our Talent Acquisition team will review your skills and experience. If these match the requirements of the position, a member of our team will contact you to schedule an initial phone call. * If shortlisted, you will be invited to participate in our interview process, which will consist of at least two stages, one of which will be conducted in-person. Depending on the role, you may also be required to complete a written assessment. * After the interviews, we will carefully evaluate all candidates and make our final decision. You will be notified of the outcome and feedback will be provided. * At Fragomen, we are committed to fostering an inclusive and accessible workplace for all applicants and employees. If you require any specific accommodations or support during the interview process, please let us know, and we will consider what reasonable adjustments are possible to meet your needs Who we are: At Fragomen, we are more than a global immigration services provider – we are pioneers shaping the future of mobility. With a passion for navigating the complexities of immigration, we help individuals and businesses transcend borders, unlocking opportunities around the world. As a diverse, forward-thinking, global business, we combine deep expertise with innovative technology to craft solutions that not only simplify the immigration process but also drive strategic success for our clients. Whether it is assisting multinational companies or helping people start new chapters in their lives, we are driven by the belief that global movement is the key to unlocking a world of possibilities. We are proud of our team spirit, and we like to reflect this in the way that we work and everything we do. Our Responsible Business Practices (“RBP”) prioritise Fragomen’s social responsibility through a cohesive strategy covering five key focus areas of Wellbeing, Diversity, Equity and Inclusion, CSR, Pro Bono and Sustainability. Our RBP initiatives offer great opportunities for everyone at Fragomen to feel included, get involved and shape thoughtful initiatives and activities. For more information, please visit our website - https://www.fragomen.com/about/responsible-business-practices.html *Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion and disability.* *All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.* Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and Asia Pacific, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognized for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed. Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end-to-end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more. The firm combines legal acumen and advanced digital capabilities to simplify global mobility and deliver smarter, faster and more adaptive solutions via a suite of technology brands—including Nomadic, its business travel platform that enables real-time compliance, WorkRight, its multi-jurisdictional employment verification software and Simple Citizen, a digital solution designed to streamline the pathway to US citizenship. With a global presence, multidisciplinary approach and investment in technology, Fragomen is uniquely positioned to address today’s immigration challenges and shape the future of workforce mobility. Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status. At [Fragomen](https://www.fragomen.com/about/about-fragomen.html), we do meaningful and impactful work for our clients and put a focus on our Responsible Business Practices: * #LifeAtFragomen: We drive innovation and change. We respect colleagues, embrace diversity, and empower others. * #FragomenForward: At Fragomen, pursuing an [equal, diverse, and inclusive](https://www.fragomen.com/about/diversity-equity-and-inclusion.html) workforce goes beyond a policy. It’s part of our DNA—and always has been. Year after year, we are recognized as leaders in diversity in our industry. * Giving Back. We have a deep history of [giving back](https://www.fragomen.com/about/community-and-pro-bono.html) to the communities where we live and work—and we continue that mission today. Serving the less fortunate by providing advice and community support where it is most needed allows us to help immigrants secure a better future for themselves and their families. * Corporate Social Responsibility. We believe there is more to success in business than generating profit—we want to do well by doing good. We are committed to considering the impact that our business decisions have on our people, our planet, the communities in which we work and our clients. * Sustainability. Fragomen is focused on sustainability in our business operations and practices—and we know there is much work to be done, with countless opportunities available to minimize our impact on the environment * Well-being. We are committed to implementing firmwide initiatives that support the health and wellness of our people, including programs to address work-life balance and benefits that cover a wide range of well-being needs of all employees. * Our #FragomenWorks program provides the ability to be successful at home or in the office, via Hybrid & Remote work arrangements. * Our Feedback Works process includes three managerial check-ins per year to help you progress in your career. * Unique learning programs like: Fragomen Academy, Leadership Academy, Practical Management Academy, and Regional Development Conferences.