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Operations & Admin assistant
MIRA CONSTRUCTION L.L.C
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Source date: 10/22/2026
About this role
We’re currently looking for a Operations & Admin assistant to join our marketing team. This is full-time office-based role with working schedule: Monday-Saturday, 9:00 AM – 6:00 PM. Office located in Dubai Hills or Al Barsha (Art of Living Mall). Responsibilities *Administration* * Ordering, activating, and tracking SIM cards for employees * Receiving, sending, and tracking correspondence and courier deliveries * Preparing, coordinating, filing, and monitoring contract deadlines * Handling management requests, including personal errands *Reporting and Record-Keeping* * Maintaining and updating internal reports * Organizing and maintaining reporting documentation * Tracking company assets, including IT equipment, devices, and supplies, as well as their distribution and return *HR Support* * Tracking employee leave and maintaining leave records * Tracking employee birthdays and organizing birthday greetings * Providing basic HR support, including assistance with documentation, onboarding new employees (in the future), and answering routine team questions *Vendor Management* * Sourcing and coordinating local vendors, including printing companies, couriers, and suppliers * Requesting quotations, placing orders, and monitoring deadlines and quality *Communications* * Managing and moderating work-related chats * Maintaining timely communication with employees and vendors via messaging apps Requirements * Location: Based in Dubai and comfortable working on-site 6/1. Experience working in the UAE preferred. * Work experience: 1-2 years of experience in administrative support, office management, operations coordination, or a similar role. * Fluent Russian is a big plus. * English proficiency: Sufficient for day-to-day business correspondence and communication with local suppliers and vendors in Dubai. * Strong organizational skills and attention to detail: Ability to organize information, maintain document and asset records, track deadlines, and follow up on tasks. * Effective communication skills: Ability to communicate professionally with management, team members, and external vendors, both online and in person. * Ownership and accountability: Ability to handle day-to-day administrative matters independently, respond promptly to requests, and ensure tasks are completed on time. * Multitasking and prioritization: Ability to manage multiple tasks simultaneously and prioritize them according to urgency and importance. * Confident use of MS Office or Google Workspace: Experience working with spreadsheets, documents, internal reports, and databases. * Strong interpersonal and coordination skills: Ability to build effective working relationships with vendors, request quotations, and coordinate orders and deliveries. * Flexibility: Willingness to handle a variety of administrative requests, including organizational and personal tasks assigned by management. Benefits * Fixed salary * Visa sponsorship * Medical insurance * Annual paid leave * Modern office * Dynamic, fast-growing, and collaborative team * Professional growth and career development opportunities