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Event Manager (Real Estate Launches & Corporate Events)
The Greater Change
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Posted 4 days ago
About this role
JOB DESCRIPTION Company Overview Our client is a new-generation real estate development company based in Dubai. It is creating a portfolio of residential, commercial, and mixed-use developments designed around the future of human living. The company is built on the pillars of thoughtful design, ancient architectural wisdom, intelligent technology, and human-centred data. It is pioneering a new category of real estate: places that actively support human health, wellbeing, and longevity. Technology is not treated as an add-on. It is integrated into the foundation of every development. The company connects homes, products, and building systems through its proprietary intelligent living system. This intelligence learns from individual needs and evolves over time, creating environments that are more intuitive, responsive, and deeply human. * A Dubai-based developer shaping a new category of wellness- and longevity-led real estate. * Every development is introduced to investors, brokers, and the market through carefully curated launch experiences. * Marketing works hand in hand with Sales, Development, and leadership to deliver each project milestone. * The company is still building its portfolio and brand presence, so this role has real visibility and impact. Job Purpose The Event Manager owns the planning, coordination, and delivery of the company’s events across all scales, from small stakeholder gatherings and ceremonies to major project launches and corporate experiences. This includes the launch of each development, product launches, broker events, investor previews, exhibitions, groundbreakings, handover celebrations, festive gatherings, and internal company events. Reporting to the Head of Marketing, the role works closely with the Senior Brand & Marketing Manager to align events with brand strategy, project milestones, and business priorities. It manages the complete event lifecycle across different venues, including hotels, project sites, sales galleries, offices, and external spaces, tailoring arrangements to the purpose, audience, budget, and cultural requirements of each occasion. The Event Manager acts as the central coordination point for internal teams, agencies, venues, and suppliers. The role ensures partners are onboarded, responsibilities are clear, approved assets reach the relevant teams, and guest communications, social calendar updates, content capture, and follow-up are coordinated appropriately for each event. Key Responsibilities 1. Events Calendar & Project Launch Coordination * Own a consolidated calendar covering major launches, smaller gatherings, recurring broker activity, ceremonies, and internal events. * Plan and deliver the launch events for each project and product, working closely with the Senior Brand & Marketing Manager on objectives, audiences, positioning, and requirements. * Coordinate broker briefings, investor previews, sales events, exhibitions, groundbreakings, handover celebrations, festive occasions, and leadership gatherings. * Translate each approved brief into a practical plan covering venue, programme, responsibilities, budget, assets, logistics, and deadlines. * Manage overlapping events across different locations, allocating resources according to complexity and business priorities. * Lead coordination meetings, maintain action trackers, and communicate changes to affected stakeholders. 2. Venue Sourcing & Event Logistics * Identify and assess suitable venues, including hotels, restaurants, project sites, sales galleries, offices, and outdoor spaces. * Compare availability, capacity, access, facilities, technical capabilities, hospitality options, and costs before recommending venues. * Conduct site inspections and coordinate bookings, layouts, supplier access, setup schedules, and venue handover requirements. * Arrange catering, seating, transport, parking, guest access, staffing, security, and accessibility as required. * Coordinate with Development and site teams when holding events at construction sites or newly completed properties. * Prepare contingency arrangements for weather, technical issues, venue restrictions, and last-minute changes. 3. Agency Onboarding & Supplier Management * Source and evaluate event agencies, production companies, caterers, hospitality providers, and specialist suppliers appropriate to each event. * Coordinate onboarding with Procurement, Legal, and Finance, progressing documentation, contracts, purchase orders, and payment arrangements. * Provide partners with approved briefs, brand guidelines, project information, creative assets, and technical requirements. * Establish clear scopes, deliverables, submission dates, approval stages, and on-site responsibilities. * Review proposals with the Senior Brand & Marketing Manager and relevant creative or technical stakeholders. * Hold suppliers accountable for quality, deadlines, approved costs, and completion of agreed work. * Maintain a dependable network of UAE venues and suppliers capable of supporting both small events and large productions. 4. Creative Assets, Content & Communications * Maintain an event asset schedule identifying requirements, owners, specifications, approval deadlines, and distribution dates. * Coordinate invitations, registration pages, branding, screen content, films, interactive presentations, signage, speaker materials, and guest communications. * Share approved assets with the respective agencies and internal teams, maintaining clear version control. * Work with Content and PR on announcements, talking points, speaker biographies, and media materials where relevant. * Brief photography and videography teams on priority moments, guest coverage, interviews, permissions, and delivery requirements. * Distribute approved photography, footage, and other event assets promptly to Social Media, PR, Sales, and relevant stakeholders. * Ensure the level of branding and content production is appropriate to the event’s scale and purpose. 5. Social Calendar & Marketing Integration * Coordinate with the Social Media Manager to reflect relevant events in the social calendar, including pre-event announcements, live coverage, and recaps. * Agree content capture and publishing requirements early enough to allow production and approvals. * Align event-related email, messaging, website updates, paid promotion, and PR with the responsible teams. * Communicate date, venue, programme, and guest changes promptly to keep scheduled content accurate. * Coordinate media, creator, partner, and leadership participation where required. * Confirm which events are intended for public coverage, limited sharing, or internal documentation before arranging publication. 6. Guest Experience & Stakeholder Coordination * Work with the Senior Brand & Marketing Manager, Sales, leadership offices, and other event owners to define guest lists and attendance priorities. * Manage invitations, RSVPs, registration, seating, VIP arrangements, and special requirements. * Coordinate broker, investor, partner, employee, media, and leadership attendance with the relevant relationship owners. * Ensure guests receive clear directions, arrival instructions, timings, dress guidance, and other practical information. * Brief hosts, reception teams, Sales, and event staff on the programme and their responsibilities. * Coordinate attendance records and lead capture with CRM and Sales where commercially relevant. * Ensure enquiries, meeting requests, thank-you messages, and other follow-up actions have clear owners. 7. Production & On-Site Delivery * Manage production schedules, venue readiness, supplier deliveries, staffing, hospitality, and setup. * Coordinate audiovisual systems, lighting, connectivity, installations, and demonstrations according to event requirements. * Test presentations, films, microphones, screens, and product demonstrations before guests arrive. * Prepare event schedules, operational briefings, contact sheets, and escalation procedures proportionate to the event’s complexity. * Lead rehearsals where needed and confirm speakers, hosts, suppliers, and internal teams are prepared. * Address venue permissions, insurance, safety, and operational requirements with the responsible parties. * Lead on-site coordination, resolve issues, and oversee breakdown, equipment returns, and venue handover. 8. Budget, Team & Post-Event Follow-Up * Prepare event budgets proportionate to the occasion and track commitments, expenditure, payment milestones, and approved changes. * Compare quotations and negotiate suitable terms without compromising essential quality or guest requirements. * Manage the Events Coordinator and assign clear responsibilities across concurrent events. * Provide delivery updates to the Senior Brand & Marketing Manager and report expenditure, progress, and material risks to the Head of Marketing. * Review outcomes against each event’s purpose, including attendance, guest experience, broker engagement, qualified enquiries, or successful ceremonial delivery. * Complete supplier reconciliation, asset archiving, feedback collection, and outstanding actions. * Maintain reusable checklists, venue records, and supplier evaluations to improve future planning. Requirements Qualifications & Experience * Bachelor’s degree in Event Management, Marketing, Hospitality, Business, or a related field. * 7+ years of progressive event management experience across both major productions and smaller, hands-on events. * Proven experience delivering real estate project launches, broker events, investor gatherings, corporate functions, and milestone celebrations. * UAE event delivery experience is essential, with strong knowledge of Dubai’s venues, suppliers, production environment, and operational requirements. * Experience planning events across hotels, project sites, offices, sales galleries, and other external venues. * Proven ability to manage agencies, supplier onboarding, contracts, budgets, and production schedules. * Experience coordinating creative assets, guest communications, social coverage, photography, videography, and post-event distribution. * Experience handling VIP guests, senior stakeholders, brokers, and commercial partners. * Familiarity with registration platforms, attendance reporting, CRM handovers, and lead capture. * Experience incorporating interactive content or technology demonstrations is advantageous. * Arabic language skills are an advantage but not essential. Key Skills & Competencies * Strong end-to-end event management across different scales and formats. * Hands-on ownership of logistics and reliable follow-through. * Excellent coordination with Marketing, Sales, leadership teams, agencies, and venues. * Strong venue sourcing, supplier negotiation, and budget control. * Clear communication, asset management, and approval discipline. * Professional guest handling and sound hospitality judgement. * Ability to manage simultaneous events across multiple locations. * Calm decision-making and practical contingency planning. * Close attention to detail and accountability for final delivery. Benefits Compensation & Benefits * Competitive Tax-Free Salary: A market-leading monthly package in AED, commensurate with experience. * Performance Incentives: Rewards linked to quality and delivery outcomes, subject to Company Internal Policy. * Visa & Medical Insurance: Full UAE visa sponsorship and comprehensive health cover. * Paid Leave: As per Company Internal Policy and UAE Labour Law. * Annual Flight Ticket & End-of-Service Gratuity: As per UAE market practice and labour law.