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Chief of Staff & Executive Assistant MEA (m/f/d)
KARL STORZ
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Posted yesterday
About this role
Recruitment Agencies We are managing this recruitment directly. We kindly ask agencies to refrain from submitting unsolicited candidate profiles or contacting the hiring team regarding this vacancy. Your Mission • Manage the Vice President’s calendar, prioritize commitments, and resolve scheduling conflicts. • Coordinate executive travel, including itineraries, visas, accommodation, transport, and meeting logistics. • Prepare the Vice President for meetings and events with timely agendas, briefings, presentations, and decision materials. • Manage executive correspondence, expenses, invoices, approvals, and confidential records with discretion. • Coordinate the MEA Leadership Team’s agenda and meetings, ensuring each meeting has clear objectives and next steps. • Track executive decisions and agreed actions, confirm owners and deadlines, and escalate outstanding matters as needed. • Organize board meetings, regional business reviews, town halls, leadership offsites, and global leadership visits. • Build trusted relationships and coordinate engagement with MEA leadership, subsidiaries, distributors, regional functions, global teams, and external stakeholders. • Route matters to the appropriate business or functional owner, bring decisions to the Vice President as needed, and represent the Vice • President in selected internal forums when delegated. • Draft executive communications, including leadership updates, speeches, and announcements, and coordinate the preparation and review of board and senior management materials. • Coordinate the Vice President’s participation in HR-led employee engagement, culture, and leadership initiatives. Your Talents • You hold a bachelor’s degree in business administration, management, communications, finance, or a related field, or bring equivalent relevant experience. • You bring at least seven years of progressive experience in senior executive support, executive office management, leadership team coordination, business operations, program management, or a similar role. • You have experience managing complex executive calendars, international travel, leadership meetings, events, and correspondence, and handle confidential information with discretion and integrity. • You communicate clearly, write confidently for senior audiences, and can facilitate discussions, influence outcomes, and build trusted relationships across functions, countries, and cultures. • You use sound business judgment to anticipate needs, manage competing deadlines independently, and know when to escalate an issue. • You have advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Word, and Excel. • You can adapt to shifting priorities, support time-sensitive executive needs across time zones, and travel regionally and internationally as required. • Experience across MEA markets or in MedTech, healthcare, another regulated industry, or a multinational organization is an advantage. A postgraduate degree, relevant professional qualification, or training in project management, change management, executive communication, or event management is also valued. Your Benefits • 1st class Medical Insurance for the employee and family (spouse & children up to 25 years old) • Life Insurance for employee • Flexible office hours • Performance Bonus • Housing Allowance (if applicable) • Schooling Allowance (if applicable)