Buyer - Procurement Officer · Visioneers

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EnglishBuyer - Procurement Officer · Visioneers | JobCheckPoint

JOB PURPOSE

Execute end-to-end operational purchasing for assigned routine, lower-complexity and time-sensitive requirements within the company. The Buyer coordinates quotations, purchase orders, suppliers and delivery follow-up to support media production, broadcasting, content, events and any corporate operations. Working alongside the Senior Procurement Specialist as a professional colleague, the Buyer may seek technical guidance when required but remains accountable for assigned purchasing activities.

KEY RESPONSIBILITIES

1 | Operational Sourcing & Purchasing

Review assigned purchase requisitions for complete specifications, correct purchasing information and supporting documents; clarify requirements with end users.

Source suppliers, obtain quotations, issue routine RFQs, compare offers and negotiate standard prices, lead times and service terms within approved procedures.

Prepare and process purchase orders and related purchasing documents in Oracle Fusion, ensuring approvals are completed before any supplier commitment.

Track order acknowledgments, deliveries, service completion and outstanding items; coordinate receiving evidence and procurement close-out with relevant teams.

2 | Day-to-Day Coordination & Urgent Requests

Serve as a day-to-day procurement contact for production, events, content, marketing and other business stakeholders on assigned operational purchases.

Coordinate routine requirements such as production consumables, equipment rentals, studio support, event logistics, creative services and other recurring needs.

Respond promptly to urgent or emergency buying needs; document requirements and escalate exceptions for approval in line with procurement policy.

Maintain purchasing trackers, provide status updates, follow up pending quotations and flag potential delays or supply issues early to the Procurement Team Leader.

3 | Collaboration & Technical Guidance

Collaborate with the Senior Procurement Specialist on supplier follow-up, documentation and coordination where routine requirements connect with larger sourcing activities.

Seek practical guidance from the Senior Procurement Specialist on more technical supplier comparisons, sourcing approaches or complex procurement matters as needed.

Share supplier information, quotations, timelines and status updates to support coordinated delivery, while retaining direct responsibility for assigned Buyer transactions.

Escalate material commercial risks, non-compliance, unresolved disputes and matters requiring management decisions to the Procurement Team Leader.

4 | Supplier & Contract Coordination

Identify suitable suppliers for routine company needs and support supplier registration, onboarding, document collection and qualification checks.

Maintain responsive supplier relationships, follow up prices and quotations, monitor delivery and service quality and help resolve routine supply issues.

Coordinate purchasing documents, service deliverables and contract-related information with business teams, Finance and Legal when required.

Use approved suppliers, rate cards and framework or blanket agreements where applicable; highlight opportunities for better routine pricing and service.

5 | Systems, Compliance & Reporting

Ensure every assigned transaction follows procurement policies, purchasing controls, delegated authorities and record-retention requirements.

Maintain accurate information and supporting records in Oracle Fusion Procurement, including sourcing activities, purchase orders and supplier-related workflows.

Prepare clear status summaries, quotation comparisons, purchasing trackers and basic spend or delivery reports for assigned requirements.

Support practical process improvements, accurate filing and continuous improvement of operational and urgent procurement workflows.

POSITION AUTHORITY & ACCOUNTABILITY

This is an individual-contributor role focused on routine and lower-complexity procurement within one company. The Buyer and Senior Procurement Specialist work collaboratively, with no supervisory or reporting relationship between them. The Senior Specialist handles larger-scale and more complex sourcing and may provide technical guidance; the Buyer owns assigned operational purchases and reports directly to the Group Procurement Team Leader. Neither position may make awards or commitments outside approved delegated authority.

Requirements

REQUIRED QUALIFICATIONS & EXPERIENCE

Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Industrial Engineering or a related discipline.

Typically 3–5 years of procurement experience, including at least 2 years in operational or tactical purchasing.

Hands-on experience with Oracle Fusion Procurement (or an equivalent ERP), including purchasing, sourcing and supplier-related processes.

Experience in media production, events, broadcasting, entertainment or another fast-moving service environment is preferred.

Ability to manage routine RFQs, quotation comparisons, supplier coordination and urgent requests with accuracy and a strong service mindset.

Good proficiency in Microsoft Excel, purchasing trackers, reporting, supplier communication and procurement documentation.

PREFERRED QUALIFICATIONS

Exposure to media-related procurement categories such as production equipment, creative services, venue rentals, event logistics and digital platforms; familiarity with rapid production and campaign timelines.

CORE COMPETENCIES & SUCCESS MEASURES

Competencies: organization, responsiveness, attention to detail, supplier communication, teamwork, integrity, time management and sound procurement judgment.

Performance measures: timely PO processing, quotation turnaround, complete documentation, supplier follow-up, on-time delivery and compliance for assigned purchases.

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Buyer - Procurement Officer

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