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Legal Administration Specialist
Damen Middle East Shared Services Limited
Source: Headcount Labs ยท original listing โ
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
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About this role
We offer you an Ocean of Possibilities. Join our family. Position Title: Legal Administration Specialist Department: Corporate Legal Location: Damen Shared Services, Abu Dhabi Reports To: Corporate Legal Counsel / Compliance Manager Employment Type: Full-Time JOB PURPOSE As a Legal Administration Specialist, you will support the Corporate Legal function by providing legal administration, corporate housekeeping, document management, governance support, and legal process coordination services. You will play a key role in maintaining legal records, supporting corporate changes, managing legal documentation, ensuring data accuracy in legal systems, and coordinating routine legal processes across Damen entities. The role operates under the supervision of Corporate Legal Counsel and contributes to efficient, compliant, and well-organized legal operations. The position combines legal administration, document control, corporate secretarial support, database management, reporting, and process coordination. You will work closely with legal counsels, notaries, corporate administrators, and business stakeholders to maintain the integrity of corporate records and support legal governance activities. About the Organization Corporate Legal supports various Damen entities worldwide by providing legal guidance, corporate governance support, compliance assistance, and legal administration services. The function is responsible for maintaining corporate records, supporting legal transactions, managing legal documentation, and ensuring corporate housekeeping activities are executed professionally and consistently. KEY RESPONSIBILITIES Support Corporate Legal Operations * Maintain accurate, organized, and up-to-date legal and corporate records to support effective governance and compliance requirements * Coordinate legal documentation relating to company structures, governance changes, and board activities * Manage corporate information within legal systems and help maintain high-quality data * Support the Corporate Legal team with day-to-day operational and administrative activities Drive Legal Processes & Projects * Coordinate corporate changes such as company registrations, director updates, powers of attorney, and shareholder changes * Support legal projects by collecting information, preparing documentation, and tracking progress * Help improve how legal processes are organized, documented, and delivered * Contribute ideas to simplify recurring activities and increase efficiency Manage Legal Data & Digital Tools * Maintain legal databases, templates, records, and reporting tools * Prepare reports, corporate structure charts, and management information for internal stakeholders * Support legal technology platforms such as Legisway, SharePoint, and DocuSign * Ensure legal information is accurate, accessible, and easy to find Coordinate Documentation & Governance Activities * Prepare and process legal and corporate documentation using approved templates * Coordinate document flows with notaries, advisers, and business stakeholders * Support contract execution and digital signature processes * Review standard legal documents and escalate non-standard requests where required Build Knowledge & Best Practices * Maintain legal templates, procedures, and working instructions * Support training materials, presentations, and knowledge-sharing initiatives * Help create a modern, efficient, and well-organized legal support environment * Contribute to continuous improvement initiatives within the Corporate Legal team KEY ACCOUNTABILITIES * Accurate and timely maintenance of corporate legal records * High-quality administration of legal documentation and governance files * Reliable management of corporate databases and legal systems * Effective coordination of legal administrative processes and document workflows * Accurate reporting and maintenance of corporate structures and legal information * Compliance with legal procedures, governance standards, and records management requirements * Consistent support for Corporate Legal operations and legal governance activities * Continuous improvement of legal administrative processes and data quality QUALIFICATIONS Education: * Bachelor's Degree in Law, Legal Studies, Corporate Governance, or a related discipline * Paralegal certification or equivalent legal qualification is considered an advantage Experience: * 2-5 years of experience in a Paralegal, Legal Administrator, Corporate Secretary, Governance Support, or Legal Operations role * Experience supporting corporate legal or corporate secretarial functions * Experience maintaining legal records, corporate databases, and legal documentationExperience working with legal management systems and document management platforms * Experience within multinational, professional services, engineering, manufacturing, maritime, or corporate environments is preferred Legal Knowledge: * Understanding of corporate governance and legal administration principles. * Familiarity with corporate documentation and entity management processes. * Knowledge of document control and records management practices * Knowledge of Common Law and EU Law & standards * Basic understanding of NDAs, powers of attorney, board resolutions, and corporate filings * Understanding of compliance and legal process requirements Technical Skills: * Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) SharePoint and document management systems. * Legal management software (e.g., Legisway or similar)Corporate database and records management systems. * Document control and reporting tools. Soft Skills: * High attention to detail and accuracy * Strong organizational and administrative skills * Ability to manage confidential information professionally * Effective communication and stakeholder coordination skills * Structured and process-oriented approach * Strong planning and prioritization abilities * Ability to work independently within established procedures * Professional proficiency in English, both written and spoke WHO YOU ARE * The ideal candidate is a detail-oriented Paralegal or Legal Administrator with experience supporting corporate legal operations, governance activities, and document management processes. They are comfortable managing legal records, maintaining corporate databases, coordinating routine legal activities, and supporting legal counsel with administrative and governance-related work. The candidate demonstrates accuracy, reliability, discretion, and a strong commitment to maintaining high-quality legal administration standards. Damen has 35 shipyards on five different continents and operates in more than 100 countries. We are still growing and that gives you options. You contribute to this growth while benefitting from the diverse development and career opportunities that our company offers. We will continue to challenge you. With our extensive portfolio of products and solutions you will never get bored and never stop learning. We offer you a world of possibilities. Working at Damen means contributing to the highest quality in shipbuilding, with an eye to the future and future generations. We want to make the world a better place by becoming the most sustainable maritime solution provider. For that, we need you. Become part of our family. We are Damen. Weโre a family company that has been building ships for almost 100 years. However, our focus is not on the past, however โ weโre looking forward. Our ambition is to become the most sustainable and connected maritime solutions provider there is. To achieve this, we combine digital technology with our philosophy of standardised shipbuilding to offer a portfolio of services that takes care of vessels throughout the entire lifecycle. Working at Damen offers the best of several worlds. Active in more than 100 countries, with over 30 shipyards, we are internationally renowned for quality. And we are still growing, still innovating. Which means we will continue to challenge you. You will never stop learning, and you will never get bored โ we promise you that. We offer you an ocean of possibilities. Join our family. To set up a Job Alert, please create an account by clicking on the 'Sign In' option located in the top right corner of the page.