Job Description
Job Summary
The Receptionist & Administrative Coordinator serves as the first point of contact for visitors, clients, suppliers, and employees, ensuring a professional and welcoming experience that reflects DuPod's values and culture. The role is responsible for managing front desk operations, coordinating travel arrangements, supporting day-to-day administrative activities, maintaining office coordination functions, and providing general administrative support to ensure smooth and efficient business operations.
Key Responsibilities
Welcome visitors, clients, and guests professionally, ensuring a positive first impression of DuPod.
Manage reception activities including visitor registration, access coordination, and guest assistance.
Answer, screen, and direct incoming telephone calls, emails, and inquiries efficiently.
Maintain the reception area, meeting rooms, and visitor-facing spaces in a professional and organized condition.
Coordinate meeting room bookings and support meeting preparations.
Arrange refreshments and hospitality requirements for visitors, meetings, and company events.
Coordinate domestic and international travel arrangements including flights, hotels, transportation, and itineraries.
Support travel approval processes and maintain accurate travel records and documentation.
Assist with visa applications and travel-related administrative requirements when necessary.
Provide administrative support to various departments through document preparation, correspondence, and reporting.
Maintain filing systems, databases, company records, and administrative documentation.
Perform data entry activities while ensuring accuracy and confidentiality.
Monitor office supply inventory levels and coordinate replenishment requirements.
Coordinate with vendors, service providers, couriers, and building management to support office operations.
Support office maintenance requests and contribute to maintaining a productive workplace environment.
Qualifications & Skills
Bachelor's Degree or Diploma in Business Administration, Management, Human Resources, Tourism, Hospitality, or a related field.
Fresh graduates are encouraged to apply.
Previous internship or administrative/customer service experience is considered an advantage.
Strong verbal and written communication skills in English.
Excellent customer service and interpersonal skills.
Ability to manage multiple tasks and priorities in a fast-paced environment.
Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
Strong organizational skills with attention to detail and accuracy.
Ability to maintain confidentiality and professionalism at all times.
Willingness to learn and adapt to changing business requirements.
Core Competencies
Professional Communication: Ability to communicate clearly, professionally, and confidently with visitors, employees, and external stakeholders.
Customer Service Orientation: Commitment to providing an exceptional experience for guests and internal customers.
Organization & Planning: Ability to manage schedules, bookings, records, and administrative activities efficiently.
Attention to Detail: Ensures accuracy in travel arrangements, documentation, records, and administrative tasks.
Time Management: Ability to prioritize activities and meet deadlines effectively.
Problem-Solving: Ability to address routine administrative and operational challenges proactively.
Adaptability: Flexibility to support a dynamic business environment and varying administrative requirements.
Teamwork: Works collaboratively with colleagues and supports cross-functional business needs.
What makes a true AMANAian?
We know that our company growth and success come from our people who continuously drive our company, partners and clients forward. Our community of talented employees, AMANAians, are built on the eight foundations of the Group AMANA workforce.
We are Team Players.
We are Reliable.
We communicate with Clarity.
We make decisions based on Understanding
About AMANA
Group AMANA is in constant forward motion. Over decades of growth, we have adopted intelligent solutions that improve the way we build,making AMANA a regional leader in the industry today. We have gone beyond conventional construction by championing intelligent solutions that improve the way we build.
We are the regionโs trusted design-build company, specializing in industrial construction for over three decades. Our reputation is built on our ability to provide turn-key solutions for fast-track projects, repeatedly.
We are a human-centric organization, promoting learning and development opportunities for all employees to thrive in dynamic markets. By investing in our peopleโs continued growth and learning, we challenge and change how we build together โ people and business.
Job Info
Job Identification
1736
Job Category
Administration - Administrative Services
Posting Date
11/12/2026
Job Schedule
Full time
Locations
DIC, DUBAI, Dubai, AE
