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Administration Assistant
Al Tayer Group
Source: Headcount Labs ยท original listing โ
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Posted yesterday
About this role
Job Description โข To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently Functional Roles and Responsibilities โข Provide necessary support services to departments and provide general administrative duties to support smooth functioning of business. โข Reconciliation of VCC/ Hayaza certificates, stock movement, stock on hand in order to ensure accurate records, in line with the information available on the system โข Coordinate with sales to receive insurance policy , with GRO for registration of the vehicle and for purchase of Salik tag, etc. prior to delivery to the customer โข Track the daily vehicle delivery, follow up to ensure timely invoicing of the same and timely processing of customer refunds โข Timely submission of bank deal documents to F&I and credit invoices to customers. โข In case of trade in of vehicles, ensure appropriate documentation is received and payments received / released as applicable to customer/ banks. โข Daily reconciliation of expenses , IOU and cash on hand in a timely and accurate manner โข Prepare statements of expense, traffic fines, etc and submit for reimbursement โข Monitor fines on the system, track status and liaise with concerned staff to clear the same โข Co-ordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment, re-conditioning and outside work โข Ensure all legal documentation is in order prior to release of VCC / Hayaza for all new/ used vehicles โข Ensure applicable system updates in a timely and accurate manner โข Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database. โข Raise LPOโs and ensure timely follow up of the payments. โข Procurement of consumables for the showroom by following all related processes. Planning, organizing and distributing of uniforms and stationery to the floors. โข Monitor leave of staff including posting of leave, arranging annual leave ticket, keep track of unauthorized absenteeism and coordinate with payroll/HR/GR for leave notification, passport request etc. โข Facilitate timely requisition and distribution of employeesโ documents such as passports, labor cards and other documents. โข Manage petty cash requirement for the sales department and ensure availability of cash at all times. Education/Certification and Continued Education โข 12th Standard / High School / โOโ Levels Years of Experience โข 0-2 years relevant experience Knowledge and Skills โข Driving License โข Pleasant personality and good grooming โข Customer service orientation โข Knowledge of written & spoken English โข Relevant experience in the desired field. Job Info Job Identification 4724 Job Category General & Admin Posting Date 11/11/2026 Locations POC Complex, Al Barsha, Dubai - UAE, Dubai, AE