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Corporate & Governance Coordinator (Legal Department)
Al Jomaih Energy and Water
Source: Headcount Labs ยท original listing โ
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Posted 2 days ago
About this role
Al Jomaih Energy & Water (AEW) headquartered in Saudi Arabia, is a fast-growing investor, lead develper, and operator of utility and infrastructure projects in various geographical markets such as KSA, GCC, Asia & North Africa, with investments in 6 GW of Conventional and Solar power plants, and around 700,000 m3/day of water. AEW was established in 2007, as a subsidiary of Al Jomaih Holding Company, a leading Saudi conglomerate with a legacy spanning over 80 years, focused on enabling sustainable, social, and economic progress in the Kingdom of Saudi Arabia and beyond. At AEW, our mission is to tackle new technologies, solve complex problems, and leverage our expertise to unlock opportunities in the Power, Renewables & Water Sectors, while driving impact for our stakeholders across the value chain. Overview This role serves as the central governance and document control function for the Companyโs multi-jurisdictional project portfolio. The position is responsible for ensuring that all subsidiaries of the Company operate in compliance with Shareholders Agreements, corporate governance and local statutory requirements, while overseeing the implementation and management of document lifecycle and records management systems across the organization. Job Function Responsibilities (i) Board & Shareholder Meeting Management * Coordinate and manage Board and Shareholders meetings, including scheduling, logistics and communication. * Prepare and circulate meeting agendas, board packs and supporting materials within required timelines. * Draft and issue meeting notices, written resolutions, proxy forms and minutes. * Monitor implementation of Board resolutions and track action items to ensure timely completion. (ii)ย Board Support & Capability Development * Provide governance support to Company-nominated directors on subsidiaries, including onboarding and orientation of new Board members. * Brief directors on upcoming agenda items and support them in fulfilling fiduciary duties, including proper documentation of dissent/consent in minutes. * Develop and coordinate governance training programmes and materials to strengthen Board effectiveness. (iii) Corporate Governance & Compliance * Serve as the governance focal point and corporate secretarial support for Company-led subsidiaries. * Ensure compliance with Shareholders Agreements, constitutional documents, quorum requirements, governance protocols and applicable legal and regulatory obligations. * Maintain accurate corporate records and ensure timely filing of statutory approvals, resolutions and governance documentation. (iv) Corporate Records & Document Lifecycle Management * Maintain and update statutory registers, minutes, resolutions, and corporate records in compliance with legal and company requirements. * Establish and manage a structured filing, archiving, and electronic document management system for corporate and project documentation. * Oversee the full document lifecycle, including drafting, version control, execution, storage, retrieval and disposal in line with retention policies. * Ensure data integrity, confidentiality, accuracy and appropriate access controls across all record systems. * Coordinate notarization, legalization and execution of corporate documents. Qualifications * Degree in any discipline. * 8+ yearsโ experience, including 4+ years in executive management. * Bilingual in Arabic and English (written and spoken). * Knowledge of JV governance, consortium & shareholders agreements. * Familiar with KSA corporate and regulatory requirements. * Experience with corporate/legal documentation and Document Management Systems. Confidentiality Requirement The role requires strict confidentiality and professional handling of sensitive legal, corporate, and commercial information at all times.