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Multilingual Personal Assistant
Expertise Recruitment
Source: Headcount Labs · original listing ↗
Job data: Headcount Labs, ODbL 1.0. Job descriptions belong to their employers.
Posted 2 days ago
About this role
ROLE OVERVIEW: Provides discreet, proactive administrative and coordination support to senior executive(s), ensuring effective diary management, communication, meeting preparation, travel arrangements and follow-through on priorities. KEY RESPONSIBILITIES: • Manage executive calendars, appointments, meetings, travel plans and related logistics, resolving scheduling conflicts proactively. • Prepare correspondence, presentations, briefing packs, agendas, minutes and follow-up action trackers with a high standard of accuracy. • Coordinate internal and external communications in English and Arabic, with French preferred, adjusting tone and format for the audience. • Handle confidential documents, records, expenses and information with discretion and in accordance with applicable protocols. • Liaise with executives, colleagues, visitors, suppliers and external stakeholders; support events and official visits when required. • Track commitments and deadlines, anticipate administrative needs and provide flexible support during busy periods or travel. Requirements ESSENTIAL REQUIREMENTS: • Professional experience as a Personal Assistant, Executive Assistant or in a comparable high-trust administrative role, at the level specified by the client. • Fluency in English and Arabic; French preferred; professional translation skills desirable. Define required speaking, reading, writing and translation proficiency. • Excellent planning, prioritisation, proofreading, correspondence and stakeholder-service skills. • Strong working knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Teams and document-management systems. • Demonstrated discretion, reliability, cultural awareness and the ability to manage competing priorities calmly. PREFERRED / ADDITIONAL QUALIFICATIONS: • Experience supporting C-suite or senior government / corporate executives, protocol, international travel, or multilingual business correspondence. • Translation / interpretation qualifications or a valid UAE driving licence, if confirmed as relevant.